Executive Assistant

1 month ago


Melbourne, Australia BAE Systems Full time

Perform purposeful work of national significance
- Perfect opportunity to join the Defence industry
- Enjoy interesting work, variety, development and flexibility within a strong team culture

At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.
We currently have an exciting opportunity to join us as an Executive Assistant within our Office of the CEO Department (OCEO). You will be supporting our Heads of Strategy, Communications and Government Relations which will give you exposure to all the key business activities and programs. If that's not enough to entice you, use this as a stepping stone to further your career in the areas of Communications, Marketing or Strategy. This role will be based out of our Melbourne CBD office.
What this opportunity will mean for you?
- Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
- World class career opportunities, as our biggest project is YOU Your success is our success
- Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
- Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
- Being part of a workplace culture that is safe, inclusive and takes pride in their company values

**Your new role**:
As the OCEO Executive Assistant, you will be responsible for supporting the Heads of Strategy, Communications and Government Relations and members of their teams with day to day executive support. You will report into the Head of Strategy who is responsible for. for leading and defining the business strategy for BAE Systems Australia whilst aligning this with the overall BAE Systems strategy. In more specific terms you will:

- Diary Management for the Heads of Strategy, Communications and Government Relations
- Provide confidential administrative support to them and their teams
- Assist internal & external stakeholders with administrative queries
- Be responsible for day-to-day organisation and prioritisation under mínimal supervision
- Schedule and book any travel including Per Diems
- Schedule and co-ordinate both internal and externa meetings and conferences including catering, presentation materials and logistics
- Complete monthly credit card acquittals for the Heads of Strategy, Communications and Government Relations in line with business requirements
- Provide support for events management

About you

**As an ideal applicant for this opportunity, you'll have**:

- Excellent communication skills required, both written and verbal
- Team orientated with the ability to work with a variety of people
- Motivated self-starter with excellent time management skills
- High attention to detail
- Organisational and problem-solving skills
- An ability to liaise effectively with internal and external stakeholders
- Experience working in Defence industry (desirable)
- Computer literacy with knowledge of MS Suite along with SharePoint & Oracle (desirable)
- Current Baseline Security Clearance - preferable
- Previous experience in a similar role

We believe in hiring for potential so if this role resonates with you, but you don't meet all the required criteria, we would still love to hear from you
As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.

**Our culture**:
You will be joining a culture that truly cares about your wellbeing. Diversity and inclusion is at the top of our agenda. We are striving to create an inclusive culture where the voices and talents of every individual are valued and everyone has a sense of belonging.
We are also proud to be recognised as an employer of choice for women by WORK180
If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.
We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant.


  • Sales Executive

    2 weeks ago


    Melbourne, Australia Six Degrees Executive Full time

    Company Overview: Our client is at the forefront of revolutionising the aged care industry with innovative income support solutions. Since 2010, our client has offered professional and specialised consulting supported by automating processes with cutting-edge software. Specialising in software/finance and clinical/nursing services, our client empowers...

  • Executive Assistant

    4 weeks ago


    Melbourne, Australia Launch Recruitment Full time

    APS 5 opportunity - pay across the band - WFH flexibility available - Flexible start date Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be...

  • Executive Assistant

    1 month ago


    Melbourne, Australia Sharp & Carter Full time

    SUPER flexible working | A fun, dynamic and inclusive team! - Highly varied role including projects & events | Work with a team of EA's - Competitive salary and excellent perks | Progressive organisation **About the role**: This is a unique and challenging role that supports two Executives! The purpose of the Executive Assistant is to provide...

  • Account Executive

    1 month ago


    Melbourne, Australia Austcorp Executive Full time

    Largest global IT business in their field - Work with some of the best companies in Australia - Career progression & Self Development opportunities The Company: This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading...

  • Executive Assistant

    3 days ago


    Melbourne, Australia HAYS Full time

    Executive Assistant - 6-month fixed term contract - Not for Profit in Melbourne's South East **Your new company** The organisation operates as one of the six Primary Health Networks in Victoria, Australia. Its primary mission is to enhance primary healthcare services for approximately 1.5 million residents in the south-eastern Melbourne region. Funded...


  • Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Carissa McPherson**About the company** Our client is one of the world’s leading suppliers of materials, sign systems, displays and equipment, selling into the sign making and graphics industries. Their products and materials are used to create signs and displays, digital...

  • Executive Assistant

    1 month ago


    Melbourne, Australia people2people Full time

    **ASAP Start - Initial 4 week assignment**: - **Melbourne CBD / hybrid working**: - **$55 p.h + super** Work for a State Government Department as a **Executive Assistant** for an initial **The Role**: - Provide executive support to 2 executive directors - Assisting with calendar and diary management - Liaising with stakeholders - Preparing...

  • Executive Assistant

    6 days ago


    Melbourne, Australia KordaMentha Full time

    KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value.  With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength.  The Office Support team is a group of professional individuals with experience in executive support, office support and reception.  We work in a...

  • Executive Assistant

    1 week ago


    Melbourne, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...


  • Melbourne, Australia Charterhouse Full time

    Executive Assistant to the Executive Director Education body | Offices based on the city’s fringe | Supporting the Executive Director | Full-time | $90 - $100,000 + super + benefits - **CBD fringe location | Tram stop right outside + 5 min walk to train station**: - **Education governing body**: - **Be a proactive support to the Executive Director |...

  • Executive Assistant

    1 month ago


    Melbourne, Australia Hansen Technologies Full time

    **Executive Assistant **About The Role** This is an exciting opportunity for a well-versed Executive Assistant to work closely with our newly appointed CEO. Working hand in hand you will be fundamental to supporting our CEO by effectively managing their daily activities and maintaining the seamless functioning of the executive office. You will be a trusted...

  • Executive Assistant

    3 weeks ago


    Melbourne, Australia Launch Recruitment Full time

    Purpose of the role:Reporting to the CEO, the Executive Assistant (EA) provides high level executive and administrative support to the CEO, Executive Team and Board. Role Responsibilities: Support the CEO and Executive Team as directed to ensure business operations run effectively and efficiently. Monitor and manage all emails to the CEO, exercising...

  • Executive Assistant

    4 weeks ago


    Melbourne, Australia Sharp & Carter Full time

    Immediate start | Docklands location Parking spot provided - Support Executives within the Transforation & Technology Team - Work with a team of high performing Executive Assistants! **About the role** This is a fantastic opportunity for an experienced and professional Executive Assistant/Team Assistant/Personal Assistant to join a well established...

  • Executive Assistant

    5 days ago


    Melbourne, Australia Talent International Full time

    **Job Details**: **Location** Melbourne **Salary** Negotiable **Job Type** Full Time **Ref** BBBH100369_1680234951 **Contact** Anita Fonseka **Posted** 3 days ago **The Role** This Government Agency is seeking an experienced Executive Assistant to support one of the directors. It is a 3 months contract role to start ASAP. **Key...

  • Executive Assistant

    1 week ago


    Melbourne, Australia Australian Prudential Regulation Authority (APRA) Full time

    **The role** You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The APRA Executive Board Members’ Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA’s mandate. While the...

  • Executive Assistant

    4 days ago


    Melbourne, Australia Cognizant Full time

    The Role Cognizant is looking for a full-time Executive Assistant to support our executive team in Melbourne. This hybrid role comes with excellent benefits, the chance to work in a prime Melbourne location and opportunity to collaborate with a supportive and growing team. In this role you can expect to: Manage executive diaries and inboxes Accurately...

  • Executive Assistant

    1 month ago


    Melbourne, Australia The Royal Melbourne Hospital Full time

    Reference Number- 74434- Position Title- Executive Assistant- Location- Orygen Youth Health - Parkville- Award- Admin Officers NDC [79]- Advertisement text**Executive Assistant** - **Ongoing full-time opportunity | Including an additional day off each month**: - **Based in Parkville | Flexibility and work-life balance**: - **Be a part of our innovative...

  • Executive Assistant

    4 weeks ago


    Melbourne, Australia Veritas Recruitment Full time

    Executive Assistant to two General Managers - Work for a well-known innovative brand that strives for excellence - Rewarding remuneration on offer Working for a growing and dynamic business that specialise in engine distribution and power rentals an opportunity is available for an Executive Assistant to join this high performing team. Located in Mulgrave...

  • Executive Assistant

    1 week ago


    Melbourne, Australia Jetstar Full time

    Immediate access to amazing employee benefits, including staff travel - Provide administrative support to our Executive Leadership Team - Based at our Head Office in Collingwood If you’ve ever thought about a career in aviation - now is the perfect time to take off with Jetstar! We are undertaking one of the biggest recruitment campaigns in our...

  • Executive Assistant

    1 week ago


    Melbourne, Australia Qantas Airways Limited Full time

    Immediate access to amazing employee benefits, including staff travel - Provide administrative support to our Executive Leadership Team - Based at our Head Office in Collingwood If you’ve ever thought about a career in aviation - now is the perfect time to take off with Jetstar! We are undertaking one of the biggest recruitment campaigns in our...