Current jobs related to Executive and Office Coordinator - Footscray - Service Victoria

  • Travelling Event Coordinator

    3 months ago

    Footscray, Australia Fashion Thrift Society & Fashion Thrift Society Global Full time

    **Job Title**: Travelling Event Coordinator (Part-time) **Location**: Melbourne, Footscray Based Office **Category**: Events **Position Type**: Part-time (4 days per week) with the option for casual work **Pay Details**:Part-Time Rate Based on Age **Company**:Fashion Thrift Society PTY LTD & FTS Global LTD **About Us**: Fashion Thrift Society is a...

  • Executive Assistant

    4 months ago

    Footscray, Australia Service Victoria Full time

    Who we are It's our job to make things easy for customers and we're proud of our track record so far. Customer satisfaction with Service Victoria is consistently high at more than 95 per cent and our app was the most downloaded in Australia in 2021. We're always developing exciting new well-targeted products. At present we are working on a digital wallet...

  • Assistant Events Coordinator

    3 months ago

    Footscray, Australia Fashion Thrift Society & Fashion Thrift Society Global Full time

    **Job Title**: Assistant Event Coordinator (Part-time) **Location**: Melbourne, Footscray Office **Category**:Events **Work Type**:Part Time **Pay Details**:Part Time Rate **Position Type**: Part-time (4 days per week), with potential for full-time after a 3-month probation period **Company**:Fashion Thrift Society PTY LTD & FTS Global LTD **About...

  • Executive Assistant

    3 months ago

    Footscray, Australia Sharp & Carter Full time

    Footscray location (2 days in office) | Office locations around the city - Collabrative and supportive administration function | Values driven organisation - Competitive salary + not for profit perks **About the role** This is a unique and challenging role that transcends the traditional duties of an Executive Assistant and will allow you to work as a true...

  • Project and Executive Support

    3 months ago

    Footscray, Australia Victoria University Full time

    Showcase your exceptional project and organisational skills Join the thriving VU TAFE and make a difference Located at our Footscray Nicholson Campus About Us:At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our One of the drivers...

  • Project and Executive Support

    3 months ago

    Footscray, Australia Victoria University Full time

    **Showcase your exceptional project and organisational skills**: - **Join the thriving VU TAFE and make a difference**: - **Located at our Footscray Nicholson Campus** **About Us**: At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded...

  • Logistics Coordinator

    4 months ago

    Footscray, Australia Veritas Recruitment Pty Ltd Full time

    **Work Type**: - Permanent - Full Time**Work Mode**: - Hybrid**Industry**: - Logistics Distribution & Supply Chain**Location**: - Footscray - Victoria**Salary**: $75,000.00 - $85,000.00 Yearly **Reference**: - BH-26080**ABOUT THE COMPANY** A local designer and manufacturer of baby equipment. Our client works on a national profile with excellent client...

  • Recruitment Coordinator

    3 months ago

    Footscray, Australia Service Victoria Full time

    Who we are Service Victoria is the Victorian Government agency which simplifies, improves and modernises essential government transactions and delivers customer service. We work hard to deliver a customer service system around what Victorians want and need, rather than only what works for government. We know people want easier access to government...

  • Coordinator, Engagement

    3 months ago

    Footscray, Australia Greater Western Water Full time

    $89k + 11%super; Flexible work options WFH & Footscray Office - Great company benefits; Close to public transport; Free on-site parking! - Permanent Full-time role; Deliver engaging and exciting events. **About Greater Western Water** We’re waterand more. GWW is a Victorian government owned water corporation that provides an essential service to some of...

  • Executive Assistant X 2 Vacancies

    4 months ago

    Footscray, Australia Greater Western Water Full time

    Two EA vacancies: 1 x EA for the GM Operations & Delivery Solutions function, 1 x EA for the GM of Growth & Infrastructure function - Both positions play key roles in supporting the leadership team for each dedicated function - Monthly work life balance day off (if working full-time) - AT2: From $89,264 per annum + super **About Greater Western...

  • Project Coordinator

    4 months ago

    Footscray, Australia Egans Asset Management pty ltd Full time

    **Job description** **Project Coordinator** Working in the commercial office sector, you will manage customer business relocation and disposal projects. Utilizing internal and contracted resources you will receive project handover from the sales manager and become the point of contact to all stakeholders to manage the project through to...

  • Administration Officer

    3 months ago

    Footscray, Australia Department of Families, Fairness and Housing Full time

    THE ROLE Administration Officers provide a point of contact for key stakeholders from a diverse range of organisations, government, private, public and community services sectors. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides wide-ranging...

  • Supply Chain Coordinator

    2 weeks ago

    Footscray, Australia OSS Maritime Group Full time

    Company Overview OSS Maritime Group is an Australia-based, multinational leader in logistics and marine services, with over 30 years of global trading success. We are looking for an experienced and proactive individual to join our Supply Chain team at our Melbourne headquarters. At OSS Maritime Group, we foster a culture of innovation and provide ample...

  • Supply Chain Coordinator

    2 weeks ago

    Footscray, Australia OSS Maritime Group Full time

    Company Overview OSS Maritime Group is an Australia-based, multinational leader in logistics and marine services, with over 30 years of global trading success. We are looking for an experienced and proactive individual to join our Supply Chain team at our Melbourne headquarters. At OSS Maritime Group, we foster a culture of innovation and provide ample...

  • Supply Chain Coordinator

    2 weeks ago

    Footscray, Australia OSS MARITIME GROUP Full time

    **Company Overview** OSS Maritime Group is an Australia-based, multinational leader in logistics and marine services, with over 30 years of global trading success. We are looking for an experienced and proactive individual to join our Supply Chain team at our Melbourne headquarters. At OSS Maritime Group, we foster a culture of innovation and provide ample...

  • Coordinator, Learning

    4 months ago

    Footscray, Australia Greater Western Water Full time

    From $79,702 plus 10.5% super; WFH & the Footscray, Sunbury & Melton offices - Great employee benefits including monthly Work Life Balance Days - On site car parking and close to public transport; coordinate varied learning & development initiatives **About Greater Western Water** We’re waterand more. GWW is a Victorian government owned water...

  • Supply Chain Logistics Coordinator

    2 weeks ago

    Footscray, Victoria, Australia OSS Maritime Group Full time

    Job SummaryOSS Maritime Group is a leading logistics and marine services company seeking an experienced and proactive individual to join our Supply Chain team in Melbourne. As a Supply Chain Coordinator, you will play a key role in coordinating international freight logistics, managing customs clearance, and ensuring efficient delivery while adhering to...

  • Lifestyle Coordinator

    4 weeks ago

    Footscray, Australia The Salvation Army Full time

    Number of Positions Available: 1 Start your career with The Salvation Army today! - We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. - ABOUT US - The Salvation Army is a Christian movement and...

  • In Home Care Assessment

    4 months ago

    Footscray, Australia Doutta Galla Aged Services Full time

    The In Home Care Assessment & Services Coordination Officer is responsible for assessment, care planning and service coordination for clients receiving home care services under Commonwealth Home Support Program and brokerage agreements. This will be a full time fixed term contract position for 22 weeks, based at our corporate support office in Footscray and...

  • Strategic Partnership Coordinator

    2 weeks ago

    Footscray, Victoria, Australia Victoria University Full time

    About the RoleVictoria University is seeking a highly skilled and motivated individual to join its dynamic Major Partnerships Team as an Account Coordinator. The successful candidate will play a pivotal role in managing a portfolio of partners, developing and building relationships to deliver mutual value to both Victoria University and partner...

Executive and Office Coordinator

3 months ago

Footscray, Australia Service Victoria Full time

Who we are
Service Victoria is the one place to go for government services. It's our job to make things easy. Our customers give our services an overall 96% satisfaction score, and our app was the most downloaded in Australia for 2021.
The Service Victoria culture is dynamic and fast-paced, we're not what you'd expect from a government department. We work flexibly and remotely, using our workspaces in Footscray and Ballarat for onsite collaboration. We have a mature digital services platform of contemporary cloud-based infrastructure, technical architecture and scalable and reusable common capabilities, with real-time integration into agency legacy systems.
Service Victoria is an Administrative Office attached to the Department of Government Services (DGS). DGS was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government.
Service Victoria and DGS are bringing important day-to-day services together in one department to make things easy and seamless for Victorians and businesses.
About the role
The Executive & Office Coordinator provides administrative support to Service Victoria's Executive Leadership Team, helping to prioritise their time and deliver their portfolio responsibilities. The Executive & Office Coordinator also oversees Service Victoria's Footscray office, including raising facilities and maintenance requests, stationary orders, and supporting access card management.
You will work closely with executives' leadership teams and the Senior Executive Assistant, Office of the CEO on a broad range of activities including diary management, preparation of reports and meeting materials, and tracking actions across portfolios to ensure they are delivered on time.
To be considered for the role, you must be able to demonstrate:

- 5+ years' experience providing high-level administrative support to senior executives through which you understand how to manage executives and handle sensitive matters appropriately.
- Demonstrated experience in coordinating and delivering advice on a range of topics as well as supporting governance processes to help executives deliver their portfolio responsibilities.
- Proven track record of building productive working relationships, effective negotiation skills, and the ability to influence internal and external stakeholders of varying seniority.
- A customer centric approach. You are passionate about exceptional customer services and can demonstrate the ability to positively relate to stakeholder and provide helpful support.
- Demonstrated experience in effectively planning and managing competing priorities and projects, with a willingness to be flexible and adaptable to changing priorities.

Mandatory requirements
- A minimum of 5 years' experience providing high-level support to senior executives.
- Strong proficiency with digital tools and systems including Office 365 and SharePoint.
- Proven ability to balance competing priorities and support multiple senior executives.

Desirable
- Sound understanding of Victorian Government policies and procedures.
- A degree or qualification in business, administration or similar.
- Experience supporting senior executive in the Victorian Public Service.

This position is only open to applicants with relevant rights to work in Australia.
How to apply
- a resume; and
- a cover letter which addresses the key selection criteria (within two pages)

Other relevant information
- Preferred applicants may be asked to provide evidence of their qualifications
- All preferred applicants will be required to produce sufficient proof of their identity prior to commencing employment with the department
- All Service Victoria staff must comply with the Code of Conduct for Victorian Public Sector Employees.