Project and Briefings Officer, Office of The Deputy

3 months ago

Melbourne, Australia Department of Health Full time

Location: Melbourne | CBD

Job type: Full time / Ongoing

Organisation: Department of Health

**Salary**: $95,102 - $107,905

Occupation: Administration/Secretarial

Reference: VG/DH/SP/1825784

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life.

**About the role**:
Are you:

- Highly organised and able to prioritise and manage multiple interrelated tasks, with tight deadlines?
- Able to work with mínimal supervision, have high attention to detail, solve problems, be flexible and take initiative?
- An excellent communicator with exceptional interpersonal skills and a collaborative approach to work?

The Project and Briefings Officer supports the Deputy Secretary, Executive Officer and Office of the Deputy Secretary on divisional and departmental priority projects. The Project and Briefings Officer is part of a small and adaptable team working collaboratively across a range of areas including administration, coordination of executive and ministerial correspondence, briefings and meetings, advisory, communications and events, Cabinet and Parliamentary processes and reporting.

The role is a key coordination link between the Office of the Deputy Secretary and the Office of the Secretary, other departmental divisions and Ministerial

**About us**:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

**How you'll make a difference**:
**Suitable applicants will be able to demonstrate**:
**Knowledge and Skills**

Planning and organising - Identifies processes, tasks and resources required to achieve a goal; identifies more and less critical activities and operates accordingly, reviewing and adjusting as required; develops and implements systems and procedures to guide work and track progress; recognises barriers and finds effective ways to deal with them.

Problem Solving - Seeks all relevant information for problem solving; investigates and probes for the facts; liaises with stakeholders; analyses issues from different perspectives and draws sound inferences from information available; identifies and proposes workable solutions to problems.

Project Management - Consults, liaises with and influences key stakeholders; produces detailed project plans where objectives are clearly defined and action steps for achieving them are clearly specified; monitors performance against objectives and manages project risks and issues; ensures project objectives are met.

Self-Management - Invites feedback on own behaviour and impact; uses new knowledge about self to build a broader understanding of own behaviour and the impact it has on others; understands strong emotional reactions and seeks ways to effectively manage them. Resists the temptation to react immediately without taking time to think things through, uses strengths to contribute constructively and consciously manages the impact of own weaknesses.

**Personal Qualities**

Relationship Building - Establishes and maintains relationships with people at all levels; promotes harmony and consensus through diplomatic handling of disagreements; forges useful partnerships with people across business areas, functions and organisations; builds trust through consistent actions, values and communication; minimises surprises.

Initiative and Accountability - Proactive and self-starting; seizes opportunities and acts upon them; takes responsibility for own actions.

Detail Focus - Observes fine details; identifies gaps in information; looks for logical sequences of information; highlights practical considerations of plans and activities.

Teamwork - Cooperates and works well with others in pursuit of team goals, collaborates and shares information, shows consideration, concern and respect for others feelings and ideas, accommodates and works well with the different working styles of others, encourages resolution of conflict within the group.

Flexibility - Adaptable; open to new ideas; accepts changed priorities without undue discomfort; recognises the merits of different

  • Project and Briefings Officer, Office of The Deputy

    3 months ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**:Are you**: - Highly organised and able to prioritise and manage multiple interrelated tasks, with tight deadlines? - Able to work with mínimal supervision, have high attention to detail, solve problems, be flexible and take initiative? - An excellent communicator with exceptional interpersonal skills and a collaborative approach to...

  • Briefings Officer

    3 months ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Briefings Officer (Full Time, Ongoing) The Office of Public Prosecutions (OPP) has an opportunity for a highly motivated individual to join our organisation as a Briefings Officer within Briefings Services division. Reporting to the Manager, Briefing Services, the Briefings Officer is responsible for providing support services to the Briefings team. About...

  • Project Officer, Office of The Deputy Secretary

    4 months ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: - The Project Officer delivers a range of business support services associated with keeping the office running smoothly. - The Project Officer is part of a small, agile team supporting key policy coordination and business functions across the Office of the Deputy Secretary, Community and Public Health. - The role reports to the Manager...

  • Project Officer, Office of The Deputy Secretary

    4 months ago

    Melbourne, Australia Department of Health Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Health **Salary**: $95,102 - $107,905 Occupation: Administration/Secretarial Reference: VG/1819632 The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on...

  • Briefings and Project Officer

    2 months ago

    Melbourne, Australia Victorian Health Building Authority Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Health Building Authority **Salary**: $95,102 - $107,905 Occupation: Construction Reference: VG/1829217 The Victorian Health Building Authority (VHBA) is responsible for the rollout of the Victorian Government's multi-billion-dollar health capital projects. We're delivering...

  • Briefings and Project Officer

    2 months ago

    Melbourne City Centre, Australia Victorian Health Building Authority Full time

    **The Opportunity**: This position works in a small team supporting the delivery of parliamentary, ministerial and Public Accounts and Estimates Committee (PAEC) requirements for the Victorian Health Building Authority (VHBA). This team works collaboratively within the wider Office of the Chief Executive across a range of areas including advisory,...

  • Solution Designer

    6 days ago

    Melbourne, Australia Deputy Full time

    At Deputy we’re on a mission to change the way the world works & we are looking for fantastic people to help us do that. Our mission is to simplify shift work, with a future state vision to enable thriving workplaces in every community. Deputy is a SaaS Workforce Management Product company. HQ'd in Sydney (AU), with offices in Melbourne, London (UK),...

  • Project Officer, Office of The CEO

    2 months ago

    Melbourne, Australia Department of Health Full time

    Location: Melbourne | CBD Job type: Full time / Fixed term to 30 June 2028 Organisation: Department of Health **Salary**: $95,102 - $107,905 Occupation: Projects Reference: VG/DH/HV/1831534 The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re...

  • Project Officer

    3 months ago

    Melbourne, Australia Department of Transport and Planning Full time

    Location: Melbourne | CBD Job type: Ongoing - Full Time Organisation: Department of Transport and Planning **Salary**: $95,102 - $107,905 Occupation: Property Reference: 5882 **About the Role** The position is a full-time ongoing role. This role is to support the Specialist Valuer Appeals and others to manage the ongoing requirements of rating...

  • Project Officer, Office of The CEO

    2 months ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: The Project Officer supports the CEO, Deputy CEO and Office of the CEO team on divisional and departmental priority projects. The Project Officer is part of a small team working collaboratively across a range of areas including administration, coordination of executive and ministerial matters, briefings and meetings, advisory,...

  • Policy Support Officer

    7 months ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Great opportunity providing executive support to the Office of the Deputy Secretary - Ongoing, full-time position - VPS4 $92,332 - $104,762 plus superannuation The Department of Justice and Community Safety is seeking a Policy Support Officer to provide complex, high quality administrative support to the Office of the Deputy Secretary. About the Business...

  • Director, Office of The Deputy Secretary, Fvec

    2 weeks ago

    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    THE ROLE The Director, Office of the Deputy Secretary, Fairer Victoria, Engagement and Coordination (FVEC) oversees the functions of the Office of the Deputy Secretary, including strategic advice to the Deputy Secretary, divisional finance and reporting guidance, divisional grants reform and coordination. Reporting to the Deputy Secretary, the Director works...

  • Director, Office of The Deputy Secretary

    7 months ago

    Melbourne, Australia Department of Premier and Cabinet Full time

    Location: Melbourne | CBD Job type: Full time / 12 months Organisation: Department of Premier and Cabinet **Salary**: $216,376 - $279,238 Occupation: Administration/Secretarial Reference: VG/VG/1759781 The Department of Premier and Cabinet (DPC) helps the government achieve its strategic objectives by supporting the Premier, Deputy Premier, the...

  • Director, Office of The Deputy Secretary, Fvec

    2 weeks ago

    Melbourne, Australia Department of Families, Fairness and Housing Full time

    Location: Melbourne | CBD Job type: Full time / 6 months Organisation: Department of Families, Fairness and Housing **Salary**: $207,116 - $267,445 Occupation: Executive Management Reference: VG/DFFH/FVEC/603877 The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected...

  • Policy Support Officer

    7 months ago

    Melbourne, Australia Department of Justice and Community Safety Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Justice and Community Safety **Salary**: $92,332 - $104,762 Occupation: Administration/Secretarial Reference: VG/D02019-FEB At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who...

  • Strategic Adviser, Office of The Deputy Secretary

    7 months ago

    Melbourne, Australia Department of Health Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Health **Salary**: $130,673 - $174,869 Occupation: Policy Reference: VG/1801813 The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on supporting Victorians to...

  • Strategic Adviser, Office of The Deputy Secretary

    7 months ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: The Strategic Adviser has wide ranging responsibilities supporting the Deputy Secretary Mental Health and Wellbeing Division, the Division's executive team, and the broader Division on a broad range of issues and projects. The role provides high level organisational and strategic support to the Deputy Secretary. This includes executive...

  • Security Consultant

    6 days ago

    Melbourne, Australia Deputy Full time

    At Deputy we’re on a mission to change the way the world works & we are looking for fantastic people to help us do that. Our mission is to simplify shift work, with a future state vision to enable thriving workplaces in every community. Deputy is a SaaS Workforce Management Product company. HQ'd in Sydney (AU), with offices in Melbourne, London (UK),...

  • Project Officer

    2 weeks ago

    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    THE ROLE **Are you**: - A strategic thinker with strong organisational, time-management, strong administration, communication and problem-solving skills? - Someone who works collaboratively with diverse stakeholders across a range of settings, including government? - Able to conceptualise an idea and turn the idea into a deliverable that meet business...

  • Project Officer

    1 week ago

    Melbourne, Australia Department of Premier and Cabinet Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Premier and Cabinet **Salary**: $95,102 - $107,905 Occupation: Administration/Secretarial Reference: VG/1831239 An exciting opportunity exists for two talented and passionate individuals to join the First Peoples-State Relations Group in the Aboriginal Land Rights Team as a...