Executive Assistant to The CEO

5 months ago

Greater Adelaide SA, Australia Baptist Care SA Full time

**About us**:
Baptist Care SA works collaboratively with South Australians from all walks of life. We provide Camping and Adventure Programs, Disability Services, Homelessness Services, Out of Home Care and Youth, Family and Community Programs. We are committed to finding a way forward for everyone we serve and supporting them to achieve their life goals. We find ways to make people's lives better.

**About the role **- **Permanent **Full**-Time**

Step into the dynamic role of Executive Assistant, where you'll be the driving force behind the seamless operation of the CEO's office. This high-impact position offers the opportunity to provide high-level secretarial, administrative, and coordination support to the CEO in a professional, confidential and timely manner.

You'll oversee the reception team and Executive Assistant to the General Managers, making a tangible impact on daily operations. Engage with the Board, Executive Leadership, and Senior Management Teams, playing a pivotal role in achieving strategic objectives.

As a key member of the CEO’s office, you'll foster strong relationships with a diverse network of stakeholders, from funding bodies and churches to corporate sponsors and community groups. Your coordination skills will shine as you steer the production of key organisational documents and performance reports, driving Baptist Care SA’s success from behind the scenes.
- Key responsibilities will include, but will not be limited to:_
- Senior level administration of CEO’s day to day business requirements including drafting of general and confidential correspondence, as well as manage the CEO’s calendar, appointments, associated correspondence and travel arrangements
- Develop and maintain a range of administration and records management systems, including CEO information management, due diligence processing and maintenance of required registers
- Prepare for meetings, take minutes and notes at designated meetings, ensuring circulation for review within required timeframes
- Ad hoc administration support for the CFO will be required as agreed with the CEO

**About you**:
Your exceptional organisational abilities and attention to detail are complemented by your capacity to solve problems and exercise sound judgment to achieve strategic objectives. You bring a high degree of professionalism when interacting with diverse groups, including Board members, senior executives, staff, community leaders, donors, and partners.
- You will also have the following skills and experience:_
- Well-developed written, oral communication and facilitation skills, with the ability to engage and collaborate to achieve desired outcomes
- Superior organisational and time management skills, coupled with the skill to effectively prioritize competing tasks
- Experience in guiding and managing a small team
- Ability to work in a self-managed and independent manner, as well as take direction to align with a leader’s preferred style
- High level of computer literacy to assist with efficient production of materials as required
- Previous experience in a faith based, community services environment is highly desirable

**Specific Requirements**:
Baptist Care SA is committed to the safety and protection of all children and vulnerable people and as such applicants will be considered in accordance with our safety practices and suitability.
- You will _be required _to have, or be willing to obtain:_
- Working With Children check
- National Police Clearance
- Training: Safe Environments for Children and Young People (Through Their Eyes)
- Willingness to travel within South Australia as required
- Ability to work outside of normal office hours will be required

**Why work with us?**

Baptist Care SA offers a flexible and supportive environment where you are encouraged to be the best version of yourself.
- You’ll _also receive:_
- A competitive salary
- Salary packaging in addition to increase your take home pay
- A corporate health plan with BUPA offering discounted health insurance
- Employee Assistance Program
- Support for Aboriginal & Torres Strait Islander employees cultural and community obligations, including NAIDOC Leave and up to five days Paid Cultural LeaveShare

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