Aps 6 - Property Officer

3 months ago

Brisbane, Australia Federal Court of Australia Full time

**Position Overview**
Supporting the Assistant Director of Property, the Property Officer will undertake administrative functions within the team, liaise with the FCA Entity’s Property Manager - Evolve FM around issues, and provide advice and support to stakeholders around the country on property matters, including in the context of facilities management.

**Key Responsibilities and Duties**
- Undertake contract administration functions including preparation of simple contracts, official orders, variations and related correspondence.
- Review all invoices before issuing them to the Director of Property for approval.
- Manage internal stakeholder relations, interpreting requests throughout the courts and resolving issues.
- Foster and maintain positive working relationships with clients, client sub-contractors, suppliers and consultants.
- Assist in the preparation and provision of data for monthly or annual reports and information as required.
- Work with the Courts Property Service Provider to coordinate facilities management works around the country.
- Proactively follow up outstanding facilities management tasks.
- Participate in client meetings including the preparation of the meeting agenda and minutes as required.
- Contribute to the maintenance of policy and operational process documentation that supports the governance, oversight and management of capital works and facilities management.
- Assist with minor projects within the capital works programme.
- Monitor and report on property service provider and subcontractor performance in the management and delivery of services to support the delivery outcomes of the department.
- Complete monthly reconciliation for rental and property operating expenses.

**Competencies & Attributes**
- Investigate and respond to identified issues and escalate as needed.
- Work independently and as part of a team under general direction.
- Communicate confidently and present information in a clear, concise and articulate manner.
- Demonstrated ability to develop, maintain and enhance key stakeholder relationships.
- Problem solving & decision making - can gather relevant information, prioritise and link the facts to make timely and informed decisions.
- Able to express ideas clearly, effectively and with meaning (written & verbal), and to a variety of audiences. Enables effective communication across the function or team, encouraging constructive feedback and sharing of appropriate information to relevant parties. Uses listening and questioning to check for understanding.

**Formal Qualifications**
- Facilities Management Diploma or similar; Facilities Management 3 Years experience minimum
- Industry recognised course in Building/Facilities Management or related extensive experience.
- Facilities Maintenance Management, Project Management and/or Property Management qualifications or extensive experience.

**Selection Criteria**
- Experience and understanding of: Facilities Management, Coordination of facilities management related disciplines; and Contract management.
- Demonstrated sense of timeliness and an ability to balance competing priorities, maintain high work standards and meet deadlines.
- Demonstrated understanding/experience with Commonwealth Procurement Rules and Public Governance, Performance and Accountability Act
- Demonstrated client service background and the ability to develop strong relationships with internal and external stakeholders.
- Well-developed written and oral communication skills, including negotiation and representational skills, together with an ability to prepare comprehensive business cases, technical reports and briefing material.

**Eligibility**
- Australian citizenship - the successful applicant must hold Australian citizenship.
- Security and character clearance - the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.

**Diversity and Inclusion**

**RecruitAbility**

**Contact Officer

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