Executive Officer

6 months ago

Brisbane, Australia Trade and Investment Queensland Full time

Your opportunityReporting to the Director, Office of the CEO, you will be responsible for providing high quality executive administration support to TIQ's Chief Executive Officer (CEO) and the Chair of the Board. You will also be required to be the interface between the CEO and the Minister's Office, TIQ's core business groups, stakeholders and clients.Your contribution (key responsibilities and accountabilities)To be successful in this role you will:

- Proactively manage:

- all travel arrangements (domestic and/or international) for the CEO and Chair of the Board.
- the Office of the CEO shared mailbox and co-ordinate responses to requests (from internal and external sources)
- engagement across the organisation to ensure the CEO and Chair of the Board are prepared with briefings ahead of key meetings and engagements.
- the delivery and coordination of business events and projects.
- a range of administrative functions including purchase and payment of goods and services, credit card reconciliations and gift and lobbyist declarations
- Organise and prepare meeting or event briefs, speech notes and diary packs that are provided by the Executive Services team for the CEO and/or the Chair of the Board
- Review, prioritise, direct and delegate a wide variety of complex and confidential requests that are presented to the CEO for consideration.
- Summarise, prioritise, and research information as requested into a concise and usable format for the CEO's review.
- Respond or redirect confidential inquiries from external or internal sources.
- Assist the CEO in the management of sensitive and confidential projects by managing information and processes discreetly.
- Manage specific projects assigned by the Chief Executive Officer, Chair of the Board and the Director
- Display exemplary relationship management and communication with Ministerial staff, TIQ Executive Leadership Team, Board, senior management and Brisbane-based, regional and overseas staff, key external stakeholders, other Queensland Government agencies to ensure effective integration, co-ordination and liaison occurs.
- Supervise the Executive Support Officer within the Office of the Chief Executive Officer to deliver high quality confidential executive administration support ensuring coverage of a small, fast paced office.
- Enhance the performance of the business support team by actively practicing and promoting excellence in service delivery and identifying opportunities for improvement.
- A current resume, with the names and contact details of two (2) referees with a thorough knowledge of your competencies for this role. One of whom should be your current or immediate past supervisor.
- A cover letter (maximum 2 pages) telling us why you are interested in this role. This is your opportunity to tell us about your experience, what makes you the best person for the role and how you meet the key capabilities for the role (please do not restate your resume)

Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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