Asset and Space Management Specialist

3 weeks ago

Sydney, Australia The Garvan Institute of Medical Research Full time

Garvan is entering the implementation stages of a major strategic planning process - Garvan 2030: Discoveries to Impact. The new strategy is designed to galvanise Garvan’s researchers, professional staff, partners, donors and community around our vision of
_Global leadership in discoveries to impact_, and to enable us to deliver on that vision - such that Garvan becomes an institute where research discoveries are taken through to patient impact (new treatments, tests and prevention approaches), on a global scale.

THE OPPORTUNITY

The Asset & Space Management Specialist will assist in the planning and implementation of a cost-effective and effective total asset management framework and lifecycle plan and assist in the delivery of preventative maintenance planning and contractor compliance.

The Asset & Space Management Specialist supports the Building Operations Manager and Chief Operating Officer in establishing a strategy to deliver the space needs as required by the Institute’s Strategic Plan. The Asset & Space Management Specialist is responsible for assisting in the development of strategic accommodation solutions for the Institute, identifying space issues, managing routine space planning projects, providing advice on space issues, contributing to strategic space planning policies and frameworks and managing the currency of space documentation and systems.

The Asset & Space Management Specialist will have experience in the use of and implementation of asset management and space management systems. The accurate recording, analysis and maintenance of data will form the foundation of the planning processes.

**Salary**: Up to $120,000 + 10.5% Super + Salary Packaging (dependent on experience)

Employment Type: Full time permanent position

WHAT YOU WILL DO

The key responsibilities include:
Asset Management- Contribute to the development of the Institute’s Infrastructure and Facilities Master Plan in line with the Institute’s strategic plan.- Oversee aspects of asset management in consultation with the Building Operations Manager across the Garvan precinct- Scheduling of maintenance and providing timely responses to repairs, replacement and maintenance of structural assets and equipment- Provide support with sourcing, negotiating, reviewing and on-boarding specialist contractors to support the management, maintenance and operation of a complex medical research facility’s critical infrastructure- Liaising with the Building Operations Manager regarding the services provided by these external agencies and assisting in trouble shooting and complaint management- Provide advice on current and emerging legislative and industry-wide asset related issues to enable the institute to respond effectively to change and meet emerging requirements- Monitoring of existing tradespersons and contractor compliance- Implementing total asset management planning, life cycle and budgeting planning.- Assisting with implementing and monitoring programs which ensure full compliance by the institute with all relevant local regulations and State and Commonwealth legislative requirements- Assist with preparing, developing and maintaining the institute’s asset register and management plan in in line with the organisation’s strategic plan- Providing advice and reporting to Building Operations Manager on all processes and aspects of asset management, maintenance, operations, procurement- Provide support with delivering building projects and minor refurbishments with key stakeholders, assisting with project deliverables, budgets and transition to ongoing maintenance- Liaising with internal and external stakeholders including precinct partners to ensure the team is providing appropriate, effective and timely services and that strategies and protocols and processes throughout the Institute and team ensuring accountability, performance, knowledge and responsibilities are upheld- Mentor others in asset management best practices, as needed

Space Management- Support the Building Operations Manager and Chief Operating Officer in establishing a strategy to deliver the space needs as required by the Institute’s Strategic Plan.- Support the development of strategic accommodation solutions for the Institute, through providing and analysing options, which meet all compliance obligations and align with Institute policy and strategy- Develop and foster strong working relationships with Scientific and Professional staff and undertake ongoing liaison and dialogue with key internal stakeholders to understand current and potential space and accommodation requirements- Prepare reports and undertake presentations to the Institute’s Space Management Committee- Scope space planning projects in consultation with key internal stakeholders and external consultants as required- Direct the delivery of routine space planning projects, and provide support to other projects as required- Manage and maintain the Institute’s space policies and pro

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