Administrative Assistant

4 weeks ago

Geelong, Australia Education Full time

Location: Geelong

Job type: Full time / From 17/07/2023 - 20/12/2023

Organisation: Education

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1351660

**Selection Criteria**:
**SC1** Demonstrated capacity to work and collaborate with others in a team environment.

**SC2** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC3** Possess the technical knowledge and expertise relevant to the position. Google Suite and Compass experience would be an advantage.

**SC4** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC5** A commitment to professional learning and growth for both self and others.

**Role**:
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support role.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:

- Schedule meetings, record minutes and communicate with all relevant stakeholders
- Liaise with allied health teams and facilitate appointments in student timetables
- Communicate with parents and teachers and input student data in Individual Education Plans
- Support communication between teachers and parents
- Organise documentation in the Google Drive
- Support the referral processes for assessments and other health providers
- Communicate with teachers on routine matters related to students and/or other responsibilities
- Provide routine co-ordination, guidance, and support to other student support staff, liaising with external providers of support services about clearly defined support needs and resources.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:
**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
Western Heights College during the last 3 years has established a new and vibrant culture and strategic direction. It is a government co-educational single campus secondary college located in the heart of the Hamlyn Heights, Herne Hill and the Geelong West region just a short drive from the Geelong city centre, the Geelong Ring Road and nearby rural towns. The college is located within state-of-the-art modern buildings which connect learning, to our community and reflects our leading-edge work in curriculum design and delivery for our community.

The college’s purpose is to empower students to strive for success and excellence in their educational journey with a focus on learning growth, high expectations, holistic well-being, creativity, and innovation reflected strongly in the schools 3 values community, courage and integrity. Stage 3 planning has commence

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