Aps4 Executive Assistant/administration Support

2 weeks ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
We are seeking an
**APS4 Executive Assistant / Administration Support** for this Federal Government department for a 12-month contract, city location.

The role is responsible for organising and delivering executive and administrative support to the Branch in a professional, accurate and timely manner. This role will undertake work, under general direction, that is moderately complex, requiring administration expertise to support a number of areas including governance, resource management and recruitment and induction.

Key position responsibilities: Undertake coordination functions, including related administrative tasks, on behalf of the Branch across the following range of activities:
Act as the first point of contact for stakeholders, ensuring clear, timely and effective communication and co-ordination;
- Diary management, including scheduling meetings as requested;
- Undertake joint coordination, governance, and administrative activities across the department in liaison with other Project Officers;
- Assist, book and manage travel arrangements;
- Assist staff with record keeping activities, on request; and
- Assist other Project Officers as required and perform any other reasonable duties commensurate to the classification, as directed by management from time to time.

Governance arrangements for the Branch
- Assist with supporting the governance arrangements for the Branch, including by:

- providing secretariat support, including minute taking and scribing; and
- coordinating the completion of actions arising;
- Compile and coordinate reports for a range of corporate and governance requirements; and
- Contribute to election preparation and delivery activities in accordance with the election readiness framework, according to individual accountabilities and responsibilities.

Resource management
- Assist with resource management, including:

- Maintaining an accurate establishment in the relevant electronic system;
- Partaking in the developing, monitoring and reporting on budgets and expenditure;
- Managing invoices and accounts, including monthly accruals and ensuring credit card usage / expenditure is processed; and
- Undertaking low value / risk procurement and contract management activities and record keeping.

Recruitment and induction
- Support recruitment activities, including arranging for vacancies to be advertised and scheduling interviews; and
- Arrange workstation for new starters, including stationery and telephony / computer system access is set up prior to their commencement date.

Additional responsibilities during an Electoral Event
- Support the Branch to ensure all administration requirements associated with key election deliverables are adhered to.

Key organisational accountabilities
- Adherence to the:

- APS Values and Code of Conduct;
- AEC Values and Commitments; and
- Ballot Paper Principles.

If you are interested in this role, please

Note: You may be required to provide evidence of your COVID-19 vaccination status.

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