Finance Assistant

2 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Western Metropolitan

Job type: Full time / From 28/01/2025 - 21/04/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Finance

Reference: 1449910

**Selection Criteria**:
**SC1** **Demonstrated working knowledge of school budgeting; including report production, the interpretation and analysis of reports.**:
**SC2** **Demonstrated knowledge and experience in respect to financial management records systems, DET Procurement policies and procedure, Cases21 Administration and Finance, Compass and similar systems.**:
**SC3** **Highly developed organization skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work area.**:
**SC4** **Possess the technical knowledge and expertise relevant to the position.**:
**SC5** **A commitment to professional learning and growth for both self and others.**:
**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
The responsibilities of this position will be:

- Accounts Payable¿ Complete all creditor payments
- AIMS Creditor Orders
- Compass Purchase Orders
- Perform end of month finance process
- Administer government grants and other school income eg Sporting Schools and Community Hub
- End of Year and Start of Year Finance rollovers
- Fulfill school accounting requirements (e.g. FBT and BAS)
- Reconcile school spending against the school's budget.
- Reconcile CASES21 Bank accounts
- Knowledge of DET procurement process and policies
- Administer government grants and other school income eg Sporting Schools and Community Hub
- Provide a supporting role to the school administration team, Business Manager, Assistant Principals and Principal.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the departmen

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