Events Coordinator

4 days ago

Woolloongabba, Australia Quiz Meisters Full time

**Full-time position (Monday to Friday)**

**Hours: 9:30am to 5:30pm**

**Office Location: Woolloongabba, Queensland**

**$62,400 - $74,800 plus super and quarterly bonuses**

**Key Role Statement**

We are looking for an enthusiastic and confident events coordinator to head our corporate, fundraising and specialty trivia events. This involves taking bookings, liaising with clients and performers from around the country and working with our creative and operations teams to further build what we offer in this field.

**About Quiz Meisters**

Quiz Meisters is the market leader and largest provider of live trivia events in Australia. Founded in 2004, our emphasis has always been on creating fun engaging trivia nights through creative production, and humour. Our main goal is to best assist pubs, bars and breweries with building successful, long-term entertainment events whilst building their patronage and following - and we have a lot of fun doing it too We currently put on over 150 events across the country every week and are continuing to grow in size and services.

**The Team**

Based in Woolloongabba, we have a small but talented team of 8 at HQ and another 4 that work remotely around the country. We also have 150+ casual hosts sprinkled everywhere putting on the various weekly trivia shows. You will be part of the Operations Team, working closely with our CEO, Creative Director, Admin Director, National Talent Manager and the various regional Sales Reps. Most of our staff have a creative or performance background and we foster a fun environment to work in. This is not your stuffy 9-5 government job, and whilst the work can be challenging, it’s always enjoyable and rewarding.

**Key Responsibilities**
- Understand the requirements for each event including providing full quotes, information on pricing, extras for their show and custom content requests
- Allocate & roster hosts to corporate events
- Do final checks before the event to ensure everything meets our standards and act quickly to resolve any issues
- Evaluate the events success & invoicing clients for their events after they’ve taken place
- Collaborate with our creative team to develop custom themed corporate trivia shows
- Analysis, develope and access potential business avenues
- Training and onboarding of corporate level hosts
- Maintain corporate supplies and equipment for interstate reps and hosts
- Maintain, update and communicate with our database of corporate clients & hosts

**Key Selection Criteria**
- Experience as an event coordinator or experience in a similar role preferred
- Advanced skills in the use of G-Suite programs (MS Office equivalent), particularly Docs, Sheets and Gmail.
- Experience with CRM and rostering programs (we use ActiveCampaign and Tanda).
- Possess high level interpersonal, oral and written communication skills including proven client service skills and the capacity to communicate effectively with a variety of personalities.
- Demonstrated capacity to prepare and maintain confidential client files and associated correspondence.
- Basic knowledge of the accounting software, Xero.
- Proficiency in various communication channels such as Google Chats, Messenger and Facebook Groups.
- The ability to work effectively and free from distraction in a highly creative office environment.
- The ability to work autonomously or as part of a team.
- Excellent time-management and planning skills.
- Able to handle stressful situations and remain calm under pressure
- A great eye for detail.
- An interest in working with creative producers and performers.
- A sense of humour.
- A willingness to partake in our stupid daily Timeguessr challenge
- Table tennis skills not required but an expected bonus

**Salary**: $62,400.00 - $74,800.00 per year

Schedule:

- 8 hour shift

Supplemental pay types:

- Quarterly bonus

Work Authorisation:

- Australia (preferred)

Work Location: In person

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