Daily Organiser

1 month ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 24/01/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1320263

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Key Responsibilities**:

- Record absences in daily organisation diary, enter into the timetabling package and ensure coverage of all absences is completed to guarantee the smooth operation of the College
- Process data synch with Timetabling Solutions and Compass to ensure class rolls and allocations are accurate
- Create and distribute the daily “green sheet” by 8.00 am - reflecting all absences, internal and external replacement teachers, alternate timetables, room changes, and yard duty schedules
- Provide HR with daily invoices for agency staff to correspond with budget spending for casual relief staff
- Liaise with Assistant Principals, Student Engagement Leaders, and staff when an extended period of absence occurs to ensure consistency for students
- Liaise with the Business Manager regarding any errors occurring with Compass
- Approve and record events submitted on Compass
- Assist Student Engagement Leaders in creating alternate timetables when scheduled classes change due to events and exams
- Allocate rooms and communicate room changes on a daily basis
- Working with Student Engagement Leaders and staff to provide feedback to the agency, ensuring the best possible outcomes for the college and students.
- Provide support to teaching and non-teaching staff when required including the printing/compiling of worksheets and gathering work in unexpected absences
- Ensure Yard duties are covered to ensure the safety of students during non-class times

**General Expectations of all ES Staff**
- Establish and maintain professional, respectful, supportive and effective working relationships with all colleagues
- Build supportive and understanding relationships with students, parents and the Coll

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