Administration Assistant

3 weeks ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 27/02/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1330230

**Selection Criteria**:
**SC1** Demonstrated experience and skills in coordinating a specific education support function.

**SC2** Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

**SC3** Demonstrated high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management in respect to the work area.

**SC6** Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
The pertintent duties attached to this role are as follows:

- Daily Organiser for the College.
- Enrolment and Transition co-ordination, including administering all steps associated with enrolling a student.
- Answering incoming calls to the College and refering them to the appropriate staff member.
- Assist with liaision and communication between parents, students, teachers, other staff and members of the wider community.
- Filing and archiving.
- Utilise College platforms correctly and timely, such as Compass and CASES21 as required for the performance of duties.
- Other general and adminstrative duties as directed by the Business Manager or Principal Team.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
At Forest Hill College our vision is **_“to inspire passionate, positive and curious learners”_**.

We are a school committed to the development of young adults that can thrive in the 21st Century with a suite of skills that include high levels of literacy and numeracy, curiosity, critical thinking, digital literacy, creativity, resilience, mindfulness and a growth mindset. The College has a reputation for inspiring students to achieve their personal best and generating great pride in their school.

The staff at Forest Hill College create a culture of high expectations which inspire students to build confidence in themselves as learners.

W

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