Project Coordinator

3 months ago

Brisbane, Australia Icon Group Full time

**Program and Project Management**

**Brisbane**

**Full Time**

**Icon Cancer Centre Australia**

**Project Coordinator - Icon Group**

The Icon Group is built on a strong but simple vision - to deliver the best care possible, to as many people as possible, as close to home as possible. An important step towards the realisation of this vision is to effectively deliver the strategic objectives of the group through effective transformation governance.

As part of the wider Transformation & Change Office within Icon Group, our growing team is looking for a **Project Coordinator** to provide support to our Portfolio Managers and Initiative Owners to ensure we meet our targets and drive project governance.
- **12 Month Contract, Full Time**:

- **Based in Icon Group HQ in South Brisbane (with some WFH flexibility)**:

- **Genuine opportunity to step into the project space, or continue to upskill**

***
Who do we think might best thrive in this role? We’re looking for someone who can bring **some** of these qualities and/or skill sets:

- Demonstrable skills in project methodologies such as Agile, Waterfall, Lean Six Sigma
- Exposure to change and transformation projects
- Capability to prioritise workload and forward plan
- Exceptional communicator who presents as credible and professional
- Confident to take ownership of your project and lead your project team
- Detail-oriented, inquisitive, proven problem-solving ability, and ability to get things done within defined timelines

Experience in Health & Clinical Systems projects would be very well regarded, but by no means essential

If you come from a project background, health background, EA/PA background, or any role that requires agility and attention to detail - we’d love to hear from you

**Why choose us?**

Icon Group is a global healthcare provider with reach across Australia and into the UK, New Zealand, Singapore, Hong Kong and China. With more than 3500 employees, Icon Group’s global footprint includes cancer centres, specialist surgical centres, a health screening service, chemotherapy compounding facilities, dozens of pharmacies and the largest private cancer clinical trials program in Australia.

As a purpose-led organisation, we are committed to changing the dial on healthcare outcomes across Asia Pacific and beyond. Icon exists to deliver the best healthcare possible as close to home as possible for patients across the globe.

Our future success depends on the quality and commitment of our team, so we are devoted to empowering our people to thrive in their career through personal and professional growth and development. If you are looking for a dynamic and rewarding role that makes a difference in the lives of patients globally, this is the workplace for you

**About the role**:
***
Reporting to the Transformation Portfolio Manager and working in partnership with the greater Transformation and Change Office, we’re looking for a coordinator who can assist across a multitude of projects spanning our pharmacy, cancer centre treatment, pharmaceutical compounding, research and finally our shared services teams who support our frontline employees succeed.

Offered as a full time 12 month full-time contract and based in South Brisbane, the Project Coordinator role key responsibilities include:

- Support Transformation Portfolio Managers to report on projects within a program and portfolio to ensure they are reported effectively.
- Provide secretariat support in FPP cadenced meetings and as required by the Transformation Portfolio Managers, including presentation and minuting functions inclusive of follow-up action articulation.
- Coordinate with Initiative Owners collection of project activities and deliverables to meet project scope and program requirements.
- Liaise with initiative owners to draft & complete key phase gate & approval documents aligning with the initiative/project program.
- Collation of meeting materials confirmed agenda, status reports prior to all Battlegrounds, Steering Committees & other initiative/project meeting.
- Meeting management including scheduling meetings
- Maintain strong suite of documentation within a portfolio to accurately capture status updates, next steps, risks & issues, required decisions & agreed KPIs.
- Maintain various documents and registers aligned to effective transformation governance.
- Actively promote & demonstrate a high level of communication & customer service by establishing & maintaining positive relationships with internal & external stakeholders.
- Minimum 1 years’ experience in a project coordinator or support role
- Familiar with online project management tools i.e., Microsoft Project and Microsoft teams
- Strong organisations and prioritisation skills
- Ability to work autonomously and within a diverse team
- Capability to take initiative and independently solve problems
- Qualification in Project Management or similar
- Knowledge in the use of Sensei IQ or other project manageme

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