Administration Operations Coordinator

3 weeks ago

Port Melbourne, Australia oOh! Full time

**About oOh**:
oOh is a leading operator in Australia and New Zealand’s fast-growing Out Of Home advertising industry and our purpose is to make public spaces better We create deep engagement between people and brands through Unmissable location-based media solutions that inform, entertain and inspire. Our network is unparalleled, with a diverse portfolio of 37,000 classic and digital signs across roadside, retail, airport and place-based media offering in CBD office towers, cafés, fitness venues, bars and universities.

**oOh Culture**:
Discover an organisation united by passion, respect, and imagination where you'll find rewarding opportunities, diverse experiences and an amazing culture. At oOh we’re proud collaborators, which means you'll have the opportunity to work with talented and dedicated colleagues while developing and expanding your career. Become part of a fun, open family that’s unified and motivated by common goals and determination. You’re supported and encouraged at oOh. There’s always someone to help you when you need it.

**The role**:
Based in our Port Melbourne warehouse, you will be responsible for providing administrative support to the Commercial & Operations team including:

- Receive, process and report on calls to the oOhmedia Fault Line
- Mail collection/distribution and couriers
- Assisting with Accounts Payable - creating purchase orders, reconciliations, supplier liaison.
- Fleet maintenance - managing Fuel Cards & E Tags, fine investigation and reporting, maintain vehicle checklist register, assist with the management of Insurance Claims
- Ordering of stock/office consumables
- Supporting poster installation preparation tasks
- Contacting local councils to request works to be completed
- Management of Police enquires/correspondence regarding vandalism and associated costs to our media assets
- Electrical Connections - assist with electrical fault follow up and working with the Electricians to ensure the Level 2 Fault register is accurate
- Assist the Workforce Planner as required
- Other ad hoc tasks as required

**The experience**:
You’ll have a background in administration or project support, be meticulous with an eye for detail, and be able to prioritise your tasks effectively. You are a strong communicator and an expert collaborator who can bring together cross-functional teams to achieve outcomes. Intermediate MS Office (Word/Excel/Outlook/PPT) is required. Exceptional time management and organisational skills with the ability to work within tight deadlines. A dedicated team player who thrives on pro-activity and is enthusiastic with a can-do attitude

**oOh Benefits**:

- Camaraderie comes first at oOh and you’ll work in a collaborative, fun, creative team and a culture that fosters growth and belonging.
- Purchase additional annual leave, inclusive paid parental leave policy that supports all parents and carers, 2 paid days/yr community service and volunteering leave
- Free EAP confidential counselling and mental health support
- Active Reward and Recognition Program for peer-to-peer kudos

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