Administration Coordinator

2 weeks ago

Port Melbourne, Australia Assetlink Full time

About ASSETLINK
Established in 1993, Assetlink is an Australian owned facilities services provider with over 3,000 people serving over 1,200 customers in Australia and New Zealand. Specialising in the provision of standalone cleaning and security services or a tailored integrated solution, Assetlink support businesses to manage their assets and operations in the commercial, retail, aviation, health & aged care and mining sectors.

Reporting to the State Manager VIC TAS SA, we are seeking to employ a Part Time Office Administration Coordinator The role is key to the Assetlink business and provides support to the state manager and the leadership team. You will meet and greet all visitors with a warm welcome and ensure that the office is maintained in an organised manner.

Your regular hours will be from:

10am to 2pm, Monday to Friday in our State office, as well as occasional visits to some of our key client sites.  
 
What you will be doing each day:

•    Promptly answer telephone calls and manage our Victorian State office
•    Assist with administrative duties, including organising Microsoft Teams meetings and ensuring all equipment is functional for meetings
•    Regularly check emails and respond promptly
•    Arrange catering for client meetings, including organising morning teas, lunches and afternoon teas
•    Maintain out-going and in-coming mail
•    Provide support in daily administration: purchase orders, sale quotes, sales orders via Microsoft Navision (NAV)
•    Raise, track and issue Purchase Orders to contractors and Suppliers 
•    Book travel, arrange taxis, liaise with Couriers
•    Assist with collation and development of documents and reports to support daily business operations
•    Collate and distribute Communication Books, Hazard Registers, Sign In/Out registers and other relevant documentation 

To be successful in this role, you will have previously worked in a role providing administration support and you will have the following skills:
•    High attention to detail and excellent organisation skills, with a flexible approach to work
•    Ideally 3+ years’ experience in a similar role
•    Previous experience in an administration or receptionist role – ideal
•    Experience using Navision is preferred but not essential
•    Professional telephone communication skills
•    Excellent interpersonal and customer service skills
•    High level of communication skills allowing you to interact with a range of executives and front-line team members internally and external to the business.
•    Proficient in the use of Microsoft Excel and Word and the ability to learn industry specific systems and processes
•    A self- starter who has the capacity to maintain a busy workload and understands how to prioritise tasks 
•    Be a practical 'hands on' person with a collaborative approach
•    Ability to build rapport with an open and helpful persona

If you are an experienced Office Administrator, looking for a new and exciting challenge and you are passionate about delivering superior customer service, driving outcomes and committed to making a difference - please let us have your CV and cover letter, click 'Apply' – we would love to hear from you.

We are only able to consider candidates with full, permanent Australian work rights.

Assetlink’s Diversity Commitment:
Assetlink is committed to maintaining, growing and supporting our diverse and inclusive culture, by seeking and promoting diversity within each of our work sites. We welcome and encourage applications from diverse community groups and ages including Aboriginal and Torres Strait Islander, LGBTIQA, people with disabilities, women, and other diversity groups.

Currently, Assetlink is representative of around 80 nationalities, speaking 59 different languages. Assetlink recognises the benefits of diversity in creating amazing customer experiences, increasing productivity and encouraging business growth.

  • Administration Coordinator

    1 week ago

    Port Melbourne, Australia Life Saving VIC Full time

    Administration Coordinator - Lifesaving ServicesLife Saving Victoria is currently on the search for an Administration Coordinator working with our Lifesaving Services team. Contribute to an organisation with purpose Connect with the community Passionate and supportive cultureAn exciting opportunity exists for a highly motivated, organised and skilled...

  • Administration Coordinator

    1 week ago

    Port Melbourne, Australia Life Saving Victoria Full time

    Administration Coordinator - Lifesaving ServicesLife Saving Victoria is currently on the search for an Administration Coordinator - Lifesaving Services. Contribute to an organisation with purpose Connect with the community Passionate and supportive cultureAn exciting opportunity exists for a highly motivated, organised and skilled Administration Coordinator...

  • Administration Coordinator

    2 weeks ago

    Port Melbourne, Australia Assetlink Full time

    About ASSETLINK Established in 1993, Assetlink is an Australian owned facilities services provider with over 3,000 people serving over 1,200 customers in Australia and New Zealand. Specialising in the provision of standalone cleaning and security services or a tailored integrated solution, Assetlink support businesses to manage their assets and operations in...

  • Administration Coordinator

    1 week ago

    Port Melbourne, Australia Assetlink Full time

    About ASSETLINKEstablished in 1993, Assetlink is an Australian owned facilities services provider with over 3,000 people serving over 1,200 customers in Australia and New Zealand. Specialising in the provision of standalone cleaning and security services or a tailored integrated solution, Assetlink support businesses to manage their assets and operations in...

  • Administration Coordinator

    1 week ago

    Port Melbourne, Australia Assetlink Full time

    About ASSETLINKEstablished in 1993, Assetlink is an Australian owned facilities services provider with over 3,000 people serving over 1,200 customers in Australia and New Zealand. Specialising in the provision of standalone cleaning and security services or a tailored integrated solution, Assetlink support businesses to manage their assets and operations in...

  • Administration Coordinator

    4 weeks ago

    Port Melbourne, Australia Global 360 Full time

    Port Melbourne Location - On-Site Parking - Immediate Start -Perm Opportunity **We are currently seeking a dedicated and enthusiastic employee to join the team!** **The Role**: Due to ongoing success and growth, this leading supplier to the commercial construction industry is looking to expand it's Sales Support team. Reporting to the Sales Manager, your...

  • Administration Coordinator

    2 weeks ago

    Port Melbourne, Australia Global 360 Full time

    Port Melbourne Location - Free On-Site Parking - Immediate Start -Full TIme/ Permanent Opportunity **The Company**: Our client is the leading wholesaler of hard goods for all trades within the commercial construction industry. They support some of the world’s leading household brands and is a one stop shop for Architects and Commercial Builders. - Be part...

  • Administration Coordinator

    1 week ago

    Port Melbourne, Australia Global 360 Full time

    Port Melbourne Location On-Site Parking Immediate Start Perm OpportunityWe are currently seeking a dedicated and enthusiastic employee to join the teamThe Role:Due to ongoing success and growth, this leading supplier to the commercial construction industry is looking to expand it's Sales Support team.Reporting to the Sales Manager, your position will assist...

  • Administration Coordinator

    2 months ago

    Melbourne, Australia Talent International Full time

    australia melbourne contract negotiable**The role** This Government Department is seeking an experienced Administration Coordinator to provide coordination and administrative support and guidance in relation to the registration and review of schools in Victoria. **Responsibilities** - Prepare accurate and timely replies to correspondences - Coordinate...

  • Administrative Coordinator

    3 weeks ago

    Melbourne, Australia MasterControl Full time

    **About MasterControl**: **SUMMARY** The Administrative Coordinator is responsible for providing comprehensive administrative support to members of the Australia team and APAC region. The role entails a wide range of responsibilities, including scheduling coordination, meeting support, event management, data collection, and document creation. Additionally,...

  • Administration Coordinator

    6 days ago

    Melbourne, Australia Naomi Milgrom Foundation Full time

    About the role The Administration Coordinator will work closely with the Administration Manager to oversee the administrative systems and operations of the Naomi Milgrom Foundation and provide logístical and organisational support across the Foundation’s flagship projects, including MPavilion and Richmond Power Station. As part of a dynamic team working...

  • Administration Coordinator

    1 week ago

    Melbourne, Victoria, Australia Talent International Full time

    australia melbourne contract negotiableThe roleThis Government Department is seeking an experienced Administration Coordinator to provide coordination and administrative support and guidance in relation to the registration and review of schools in Victoria.Responsibilities Prepare accurate and timely replies to correspondences Coordinate Ministerial,...

  • Sales Support Coordinator

    2 weeks ago

    Port Melbourne, Australia IPA Personnel Services Full time

    **SALES CO-ORDINATOR** **Client & Sales Administration Support (Aboriginal Identified Role)** Our client, is a division of a top 20ASX company with over 100,00 employees they are a trusted partner in workwear solutions and Australia's largest workwear provider, manufacturing over seven million units each year. Our client prides themselves on a continuous...

  • Administration Coordinator

    1 week ago

    Melbourne, Victoria, Australia JPJ Audio Full time

    Yarraville, Victoria Competitive Rumuneration PackageThe role:We have an exciting opportunity to work as an Administration Coordinator within the live entertainment industry for one of Australia's leading Audio production companies, based in Yarraville, Victoria. We are looking for a highly organised and detail-oriented professional with a passion for...

  • Administrative Coordinator

    1 week ago

    Melbourne, Victoria, Australia MasterControl Full time

    About MasterControl:SUMMARYThe Administrative Coordinator is responsible for providing comprehensive administrative support to members of the Australia team and APAC region. The role entails a wide range of responsibilities, including scheduling coordination, meeting support, event management, data collection, and document creation. Additionally, the...

  • Administration Coordinator

    1 week ago

    Melbourne, Victoria, Australia Naomi Milgrom Foundation Full time

    About the roleThe Administration Coordinator will work closely with the Administration Manager to oversee the administrative systems and operations of the Naomi Milgrom Foundation and provide logístical and organisational support across the Foundation's flagship projects, including MPavilion and Richmond Power Station.As part of a dynamic team working in a...

  • Administration Coordinator

    1 week ago

    Melbourne, Victoria, Australia Talent International Full time

    Job Details:LocationMelbourneSalaryAU$4- AU$50 per hourJob TypeFull TimeRefBBBH101517_ ContactAhmad JahfarPostedabout 2 hours agoThe roleThis Government Agency is looking for an Administration Coordinator to assist the Workforce team in coordinating high volume resourcing requests. It is a contract role through to end of September 2023.Your responsibilities...

  • Administrative Coordinator

    1 week ago

    Melbourne, Victoria, Australia Shared Value Project Full time

    Shared Value Project is in search of an Administrative Coordinator to join the team and contribute to the organization's growth. This role presents an exciting opportunity to support SVP in its mission to assist businesses in addressing social issues with profitability. The Administrative Coordinator will assist the Chief Executive Officer in handling the...

  • Administration Coordinator

    1 week ago

    Melbourne, Victoria, Australia Crown Melbourne Full time

    Job Number: MEL14017)Security Administration CoordinatorCROWN MELBOURNE | FULL TIMEAt Crown Resorts, our purpose is simple. Together, we create exceptional experiences with respect and care for our communities. Our employees embrace our company values through our behaviors. We act with integrity, we care, we strive for excellence, and we work together. We...

  • Administration Coordinator

    3 weeks ago

    Melbourne, Australia Crown Melbourne Full time

    **Job Number**: MEL14017) **Security Administration Coordinator** CROWN MELBOURNE | FULL TIME At Crown Resorts, our purpose is simple. Together, we create exceptional experiences with respect and care for our communities. Our employees embrace our company values through our behaviors. We act with integrity, we care, we strive for excellence, and we work...