Building Services Administration Officer

2 months ago

Melbourne, Australia HOBAN Recruitment Full time

**About the Role**:
As a Building Services Administration Officer, you will play a vital role in delivering efficient administrative support to our esteemed client's Building & Compliance Services department. Key responsibilities include:

- Responding to solicitor's property advice letters promptly and accurately.
- Accurately recording and filing building permits and certificates.
- Providing courteous and accurate phone support and administrative assistance.
- Conducting plan searches and retrieving relevant permit information.
- Issuing property information certificates promptly and efficiently.
- Assisting with planning compliance and public health administration tasks.

**Benefits**:

- Competitive salary and attractive benefits package.
- Dynamic and fast-paced work environment.
- Opportunity for professional growth and development.
- Collaborative team culture and supportive management.

**About You**:
To excel in this role, you should possess the following qualifications and attributes:

- Certificate IV in Business Administration or relevant on-the-job training.
- In-depth knowledge of the Building Act 1993, Building Regulations, or Public Health and Planning Compliance.
- Strong teamwork and collaboration skills.
- Exceptional customer service skills with effective communication abilities.
- Excellent planning and organisational skills.
- Proactive in identifying and implementing process improvements.
- Experience with Council's Objective record management system (desirable).
- Familiarity with Property & Rating (TechOne), Intramaps, Merit, and Adobe Pro (preferred).

If you are a detail-oriented and customer-focused professional seeking a challenging role as a Building Services Administration Officer, we invite you to apply. Join our team and contribute to the efficient functioning of the Building & Compliance Services department.

  • Building Services Administration Officer

    1 week ago

    Melbourne, Victoria, Australia HOBAN Recruitment Full time

    About the Role:As a Building Services Administration Officer, you will play a vital role in delivering efficient administrative support to our esteemed client's Building & Compliance Services departmentKey responsibilities include: Responding to solicitor's property advice letters promptly and accurately. Accurately recording and filing building permits and...

  • Building Activity Administrator

    3 weeks ago

    Melbourne, Australia Victorian Building Authority Full time

    Location: Melbourne | CBD Job type: Full time / 6 Months Organisation: Victorian Building Authority **Salary**: $64,442 - $71,194 Occupation: Administration/Secretarial Reference: VG/6301 A fixed term 6 month opportunity is now available as a Building Activity Administrator. This role can open the door to other amazing opportunities at the VBA, so...

  • Building Modifications Officer

    3 weeks ago

    Melbourne City Centre, Australia Victorian Building Authority Full time

    Do you hold a qualification (Diploma/Advance Diploma) in Building Surveying, or nearing completion of this qualification? - Do you have sound knowledge of the building regulatory framework, codes, regulations and legislation? - Do you have exceptional writing skills and an ability to prepare detailed reports? If this sounds like you, we have an ongoing...

  • Building Activity Administrator

    3 weeks ago

    Melbourne, Australia Victorian Building Authority Full time

    Location: Melbourne | CBD Job type: Full time / 31/7/2023 Organisation: Victorian Building Authority **Salary**: $65,409 - $72,262 Occupation: Administration/Secretarial Reference: VG/6301/23 A fixed term 12 month opportunity is now available as a Building Activity Administrator. This role can open the door to other amazing opportunities at the VBA! -...

  • Building Activity Administrator

    3 weeks ago

    Melbourne City Centre, Australia Victorian Building Authority Full time

    A fixed term 6 month opportunity is now available as a Building Activity Administrator. This opportunity may be short to begin with but has the potential to lead to other opportunities within the VBA as your experience grows within the role. - BAMS (Building activity management System) and responding to enquiries and liaising with internal and external...

  • Building Modifications Officer

    1 week ago

    Melbourne City Centre, Victoria, Australia Victorian Building Authority Full time

    Do you hold a qualification (Diploma/Advance Diploma) in Building Surveying, or nearing completion of this qualification? Do you have sound knowledge of the building regulatory framework, codes, regulations and legislation? Do you have exceptional writing skills and an ability to prepare detailed reports?If this sounds like you, we have an ongoing...

  • Administration Officer

    2 weeks ago

    Melbourne, Australia Public Sector People Full time

    Local government opportunity - Paying $37 p/h + super - 3 month temporary contract, with possibility to extend **Responsibilities**: - Provide high quality administrative support to the Building Services team - Assist and contribute to the continuous improvement of the Building Services operations - Maintain a high level of accuracy information and records...

  • Building Activity Administrator

    1 week ago

    Melbourne City Centre, Victoria, Australia Victorian Building Authority Full time

    A fixed term 6 month opportunity is now available as a Building Activity Administrator. This opportunity may be short to begin with but has the potential to lead to other opportunities within the VBA as your experience grows within the role. BAMS (Building activity management System) and responding to enquiries and liaising with internal and external...

  • Administrative Officer

    3 weeks ago

    Melbourne, Australia Victorian School Building Authority Full time

    Location: Melbourne | CBD Job type: Full time / 30/06/2026 Organisation: Victorian School Building Authority **Salary**: $74,580 - $90,558 Occupation: Administration/Secretarial Reference: VG/DE/VSBA/20012374ABC Victorian School Building Authority (VSBA) staff have a shared responsibility to meet the same service standards outlined in the VSBA...

  • Administration Officer

    3 weeks ago

    Melbourne, Australia Victorian Health Building Authority Full time

    Location: Melbourne | CBD Job type: Full time / 30/09/2025 Organisation: Victorian Health Building Authority **Salary**: $72,751 - $88,336 Occupation: Administration/Secretarial Reference: VG/DH/HI/1688955 ***: The Administration Officer provides professional high-level administrative support and related services for the Program area. Administration...

  • Assessment Administration Officer

    3 weeks ago

    Melbourne, Australia Victorian Building Authority Full time

    Location: Melbourne | CBD Job type: Full time / June 2025 Organisation: Victorian Building Authority **Salary**: $74,580 - $82,571 Occupation: Administration/Secretarial Reference: VG/6089A Utilise your complaints management experience to take your administration career in a new direction with the VBA in this fixed term opportunity. **Position...

  • Building Services Administrator

    1 week ago

    Melbourne, Victoria, Australia Public Sector People Full time

    Local government opportunity Paying $37 p/h + super 3 month temporary contract, with potential to be ongoingResponsibilities: Provide high quality administrative support to the Building Services team Assist and contribute to the continuous improvement of the Building Services operations Maintain a high level of accuracy information and records relating to...

  • Investigations Officer

    3 weeks ago

    Melbourne City Centre, Australia Victorian Building Authority Full time

    Two fantastic, permanent opportunities are available for an experienced Investigator to join the Building team. The Investigations Officer is responsible for assessing and investigating referrals from a range of internal and external sources. In this role, the Investigations Officer is required to identify breaches of building legislation, regulations and...

  • Building Manager

    2 days ago

    Melbourne, Australia Melbourne Building Management Full time

    _Facilities/Building Manager_ At Melbourne Building Management (MBM), we provide building management (facilities management) services to residential, commercial, industrial, retail and recreational facilities in Victoria. Operating with a customer-first mentality, all our services are focused on delivering a friendly, clean, safe and happy environment to...

  • Investigations Officer

    3 weeks ago

    Melbourne, Australia Victorian Building Authority Full time

    Location: Melbourne | CBD Job type: Ongoing - full time or part time Organisation: Victorian Building Authority **Salary**: $105,479 - $116,550 Occupation: Regulatory Governance and Compliance Reference: VG/1232 We currently have two fantastic opportunities available for experienced Investigators to take the next step in their career in our...

  • Investigations Officer

    3 days ago

    Melbourne, Australia Victorian Building Authority Full time

    Location: Melbourne | CBD Job type: Ongoing - full time or part time Organisation: Victorian Building Authority **Salary**: $105,479 - $116,550 Occupation: Regulatory Governance and Compliance Reference: VG/1232_23 We currently have two fantastic opportunities available for experienced Investigators to take the next step in their career in our...

  • Administration Officer

    2 months ago

    Melbourne, Australia Victorian Building Authority Full time

    Location: Melbourne | CBD Job type: Part time Organisation: Victorian Building Authority **Salary**: $65,409 - $72,262 Occupation: Administration/Secretarial Reference: VG/6419 We are looking for our next administrator superstar to join our newly established Consumer, Systems and Improvement team. **Position overview** The VBA has exciting permanent...

  • Assessment Administration Officer

    3 weeks ago

    Melbourne City Centre, Australia Victorian Building Authority Full time

    Position overview The Assessment Administration Officer role is responsible for case managing matters received by Complaints and Statutory Referrals, with core functions including the assessment and evaluation of building and/or plumbing complaints; building surveyor termination requests, referrals and notifications from building surveyors and initiating the...

  • Building Services Business Support Officer

    1 week ago

    Melbourne, Victoria, Australia Public Sector People Full time

    Building Services Business Support OfficerBuilding Services Business Support Officer 1 day ago Be among the first 25 applicants Public Sector People are working closely with an inner-city council to recruit a Business Support Officer to support the Building Services Team.This is a temporary position with the potential for it to be extended to a 2-year fixed...

  • Services Administrator

    2 weeks ago

    Melbourne, Australia Labourpower Recruitment Services Full time

    Campbellfield Location - $40.61 per hour - Temp to Perm opportunity after 6 months - Monday to Friday 7.30am-3.30pm - some flexible options are open to discussion **The role will require, but is not limited to the following duties**: - Controlling data management and flows between customer systems, and our proprietary in-house operations software...