Executive Officer

3 weeks ago

Hobart, Australia University of Tasmania Full time

**Job no**: 499123

**Work type**: Full time

**Location**: Hobart

**Categories**: Administration

**Executive Officer**
- Full time, ongoing position
- Based in Hobart

**The Opportunity**

If you’re an organised and dynamic individual looking to make an impact, the Executive Officer role is for you. In this exciting opportunity, you’ll work with the Executive Dean and senior College of Health and Medicine leaders across a range of executive and administrative support functions including coordinating meetings and activities for the Executive Dean and other senior College leaders, strategic and operational planning, events, and projects. The successful applicant will have extensive experience in supporting senior executive level positions, an ability to anticipate needs and multitask within a fast-paced and high volume environment.

As a key professional interface for the College and the Executive Dean, the Executive Officer liaises internal and external stakeholder, including senior representatives of the government, public and private health organisations, and community leaders. Tasks are performed under the broad supervision of the College Office Manager and Executive Dean; however, often you will be required to work independently and collaboratively with stakeholders across the College and University. The successful applicant is required to use initiative and judgement in the resolution of issues, within the scope of established procedures and guidelines.

**Key Accountabilities**:

- Provide professional and proactive executive support to the Executive Dean, including taking a forward planning approach to diary management and all associated requirements, ensuring the appropriate prioritisation of meetings and adequate preparation time.
- Provide high level administrative and diary support to the broader College Office team including Associate Deans and Directors.
- Contribute to general workflow management of University and College processes to ensure matters are prioritised and attended to in a timely manner.
- Provide high level support to the Executive Dean in managing issues of a confidential and sensitive nature, including matters relating to recruitment and performance.
- Support with day-to-day operations and general administration of the College Office including, but not limited to, providing a positive interface to internal and external stakeholders, undertaking basic financial processing, system processing, and connecting with other executive support staff within the College and University.
- Provide support to College committees including scheduling, preparing agendas, papers, and minutes, procurement of supporting documentation, and correspondence.
- Support strategic and operational planning activities and projects.

**Your Application**
- Relevant experience in providing high level executive support to a Senior Executive in a large and complex organisation.
- The ability to problem solve and respond effectively and efficiently to a range of complex issues and competing demands in a high-pressure environment and the proven ability to meet key deliverables to a high standard.
- Excellent written and verbal communication skills, including the ability to write effectively across a range of mediums and for diverse audiences.
- Proven ability to cultivate effective interpersonal relationships, including highly developed skills in exercising diplomacy, discretion, and confidentiality.

**Remuneration**

Appointment to this role will be at HEO 6 and will have a total remuneration package of up to $110,273 comprising base salary within the range of $86,918 to $94,250 plus 17% superannuation.

**How to Apply**
- Please refer to the attached Position Description Below for full details.

**Applications close Tuesday, 12 September 2023, 11.55pm**
- The University of Tasmania strongly encourages employees to maintain COVID-19 vaccination in line with relevant Australian Government health advice. _
- To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role._

**Advertised**: 29 Aug 2023 Tasmania Standard Time
**Applications close**: 12 Sep 2023 Tasmania Standard Time

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