Executive Assistant

1 week ago

Hobart, Tasmania, Australia Arete Executive Full time
  • Ability to own a newly developed role
  • Competitive Salary
  • Diverse and inclusive work environment

Roadways is a proud Tasmanian owned and operated Company celebrating its 60th successful year in business. Working across the civil industry including specialised road surfacing, road line marking and road safety systems across Tasmania, it is considered an industry leader.

This newly created position is perfect for an experienced EA, looking to change up their role and responsibilities. Whilst the title is EA, it covers much more than administrative support and includes a broad range of responsibilities across the Ian Harrington Group including direct support of the CEO, Board of Trustees, Board of Directors and at times the Executive Management Team.

The role will play a crucial role in supporting the Executive Office and Boards including:

Executive Support:

  • Provide comprehensive administrative support to the CEO, Board of Trustees Chair, Board of Directors Chair and Executive Management team
  • Prepare, collate various Executive reports and Board papers, ensuring all information is gathered and managed to timeframes
  • Co-ordinate meeting dates and venues, distribute agendas and meeting papers
  • Precise note taking and minute recording for board meetings and management meetings
  • Follow up of action items
  • Drafting and proof reading of internal and external corporate documents, communications and presentations
  • Maintain professional and strict confidentiality with all materials and exercise discretion when interfacing with other employees

Communication:

  • Serve as the point of contact between CEO, Chairs, Executives and internal/external stakeholders
  • Liaise with internal and external stakeholders including business contacts as well as Government/Local council contacts
  • Manage business schedule of the CEO, including proactive diary management, arranging and scheduling appointments, agendas, calls, travel itineraries and arrangements as required
  • Manage calendars, schedule appointments, meetings and co-ordinate office events and activities

We are looking for someone who demonstrates, through their behaviour, an alignment with our company values and who has the following qualification, skills and experience:

  • Tertiary qualifications and/or minimum 5 years' experience in a similar role (preferably in the civil construction, utilities, or a related industry)
  • Proficient in using the Microsoft Suite of applications and capable of learning and effectively using various software packages
  • An exceptional level of professionalism and interpersonal skills with the ability to establish and maintain strong working relationships and liaise in an informative and positive manner
  • Ability to be highly organised, exercise initiative, discretion, use sound judgement and the ability to work under pressure
  • Ability to respond to multiple issues and coordinate and organise activities at the same time
  • Excellent verbal and listening skills and meticulous written communication skills
  • Discretion and ability to handle sensitive information confidentiality

Based in the Northern Suburbs of Hobart, you will enjoy the free parking and friendly but professional team environment. With plenty of wildlife to keep you company during the day, amazing mountain views and a fire to keep you warm in the winter, you can't go wrong.

If you are looking for a challenging and rewarding role, like to work for a driven and focused CEO in a friendly yet professional team environment, then we invite you to apply for this role.

Please submit your resume and a cover letter detailing your relevant experience.

Roadways is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join us on our exciting journey of growth.

How to Apply
If you align with these professional aspirations and possess the requisite expertise and experience, we encourage you to apply. Please submit your application through Seek, including a CV and a cover letter detailing your suitability for the role. For specific inquiries, contact Donald at or via email at

This position is open only to applicants with working rights in Australia.

Apply NowSend CV

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