Aps 5 - 6 Executive Assistant

4 weeks ago

Canberra, Australia Ignite Specialist Recruitment Services Full time

Contract Type

Contract

Reference

BH-371066

Industry

Admin & Secretarial

Salary

per hour - Min: AUD 55 - Max: AUD 65
- The organisation collaborates with international allies and nations to address global issues, enhance trade and investment prospects, uphold international regulations, maintain regional stability, and support Australians residing overseas and as **_APS 5-6 Executive Assistant_** you will provide a high-level administrative support to Senior Executive Services. You'll manage schedules, correspondence, reports, and ensure smooth office operations, demanding strong organization, discretion, communication skills, and software proficiency.
- **Location**: Canberra, ACT**Requirements**:

- Negative Vetting Level 1 (NV1)
- Strong coordination and Scheduling experience.
- Excellent Communication and attention to detail.

**Key Responsibilities**
- Offer comprehensive administrative support to the Senior Executive Leadership team.
- Proactively aid the SES by preparing meeting materials like agendas, briefs, presentations, and managing their schedule and travel arrangements.
- Assist in organising corporate events within the team.
- Manage and align financial commitments for the Branch Head, adhering to established policies.
- Prepare various documents including correspondence, briefs, and reports, ensuring coordination and clearance for meeting materials.
- Ensure compliance with governance requirements for all organisational processes and documents.
- Update administrative procedures and systems to enhance efficiency and service quality.
- Facilitate strategic activities such as planning sessions, showcases, and skill development programs.
- Coordinate meetings and handle logístical arrangements, including room bookings, refreshments, and guiding external stakeholders.

**Required Skills and Attributes**:

- Demonstrated background in offering executive support or coordination within a dynamic and prominent organisations.
- Proficiency in both written and verbal communication at an advanced level.
- Competence in using word processing, spreadsheet, and presentation software such as MS Word, Excel, and PowerPoint.
- Proven track record in handling highly confidential information and correspondence within specialised systems.
- Capability to collaborate effectively with diverse stakeholders to achieve objectives and navigate complex matters.
- Excellent capacity to plan and manage time efficiently, even amid competing demands.
- Active listening abilities to comprehend diverse perspectives and engage with stakeholders meaningfully.
- Active listening abilities to comprehend diverse perspectives and engage with stakeholders meaningfully.

**Mandatory Requirements**
- Negative Vetting Level 1 (NV1)

***:

- “For further information or a confidential conversation about the APS6 Executive Assistant Role, select 'APPLY NOW' or contact Alyanna Ensenado at 0261137521. Your inquiry is valued and will be handled with care."_

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