Adviser, Audit and Governance Secretariat

3 months ago

Canberra, Australia Australian Government Full time

Location: Barton, ACT

Application Closing Date: 15-Sep-2024 **by 11:30pm AEST**

**Classification**

APS Level 6 ($94,715 - $106,438)

**Employment Type**

Ongoing & Non-ongoing

Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

**Flexible Work**

At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.

**Who we are**

The Governance, Performance and Audit (GPA) Branch is a small, dynamic and friendly team which sits within the Corporate Division. GPA is responsible for PM&C’s internal governance arrangements, this includes: managing the annual audit program; secretariat support to the department’s governance committees; coordination of operational and strategic planning (Corporate Plan, Annual Report, Business Plans); preparation of the Risk Management Framework, Risk Management Plan and Fraud Control Plan, and managing fraud control and investigations.

We have extensive reach across the department and work closely with the senior executive. Leading the audit team, this role has in-depth insight to many of the interesting programs of work of national significance being delivered by PM&C and in partnership across the APS.

**What you will do**

You will be part of a small team to:

- Contribute to the development, delivery and monitoring of the department’s Internal Audit Work Program, including:

- Undertaking research on audit topics.
- Coordinating meetings with senior executives for the development and execution of the Internal Audit Work Program, including preparation of meeting materials.
- Contributing to the preparation of reports on audit activities and implementation of audit recommendations.
- Supporting business areas during the course of audit activity.
- Contract administration of audit service providers, including:

- Coordinating the development of audit plans, milestone reporting, review of audit reports, and ensuring work is undertaken within the agreed scope.
- Administering the contract payment schedule.
- Provide high level secretariat support to the Audit and Risk Committee, including:

- Providing high level service to Committee Members.
- Coordinating governance arrangements, including maintaining the Committee Charter and work plans.
- Coordinating meeting arrangements, drafting briefs, agendas, papers, minutes and managing actions arising.
- Coordinating the appointment of Committee Members and their contract administration.
- Foster and sustain relationships with key internal and external stakeholders, providing high quality advice and managing the resolution of issues.
- Support business areas during the course of internal and external audit activity, including liaison with external auditors.
- Improve workflow efficiencies through innovative management methods, streamlining administrative tasks and logístical support to business operations, including through the department’s Planning and Recommendation Implementation System for Audit Management.
- Handle sensitive information, maintaining confidentiality and modelling ethical behaviour and practices consistent with the APS Code of Conduct and APS Values.
- Other duties as required in consultation with the Director and Head of Internal Audit.

**What you will bring**

Relevant experience in internal and external audit and/or governance secretariat will be highly regarded, but is not essential. You will demonstrate the ability to contribute to a high performing small team in a time critical environment, manage competing priorities and demonstrate a flexible approach. Given the nature of this role and exposure to sensitive conversations and information, you will possess sound judgement, discretion and strong attention to detail. You will be committed to working collaboratively across the department to drive results, have a good understanding of the importance of the department’s purpose and values, and a proven track record in supporting senior leaders.

To be successful in the role you will demonstrate:

- Strategic thinking and the ability to identify emerging issues.
- Highly developed verbal and written communication skills, including the ability to prepare clear, concise and influential written advice and correspondence.
- Excellent stakeholder engagement skills, with p

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