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Secretariat Officer

2 months ago

Canberra, ACT, Australia First People Recruitment Solutions Full time
{"About the Role": "

The Secretariat Officer will provide high-level secretariat functions for key meetings that support the achievement of governance and assurance arrangements for the PSMB Program.

This is an exciting time to be involved in the PSMB program. The team is relatively new, and the program is really starting to gain momentum. The work is interesting, and there is a real opportunity to shape the way that the program moves forward.

", "Key Responsibilities": "
  • Ensure Secretariat outcomes are achieved on time and to quality standards through contributing to the management of end-to-end meeting planning, development, and implementation for PSMB governance forums.
  • Schedule and coordinate meetings, including reserving meeting rooms, arranging for necessary equipment, etc.
  • Coordinate meeting paper preparation and publication.
  • Contribute to the development of meeting agendas.
  • Attend and support PSMB governance forum meetings as required.
  • Record outcomes of meetings accurately.
  • Establish and maintain stakeholder relationships through effective communication, collaboration, negotiation, and issues management to engage stakeholders and strengthen governance practices.
  • Contribute to the development and implementation of policies and procedures to support continuous improvement of the PSMB governance/secretariat capability.
  • Monitor and evaluate all aspects of the Secretariat service offering to identify issues, assess, and adapt Secretariat protocols to achieve planned outcomes.
  • Provide expert advice and information to stakeholders on emerging issues to support continuous improvement of governance capability for Secretariat entities.
  • Manage the process to collate quality reports and communications to ensure a high standard of stakeholder engagement.
", "Essential Skills and Experience": "
  • Secretariat experience.
  • Strong attention to detail, organisational, and coordination skills in order to deliver high-quality outcomes within tight timeframes.
  • Drafting of high-level written material, submissions, and briefs.
  • Stakeholder engagement regarding complex matters.
  • Sound interpersonal, judgement, and strategic thinking skills.
  • Strong computer literacy, especially in Microsoft Office.
", "What’s on Offer": "

The successful candidate will be offered an APS6 equivalent hourly rate contract or a non-ongoing position directly with the department.

As this role is with the Federal Government, only Australian citizens will be considered for this vacancy. A minimum Baseline Security Clearance is required, preferred NV1.

", "Company Overview": "

First People Recruitment Solutions is a 100% Indigenous owned agency providing contingent contracts, fixed-term contracts, and permanent recruitment solutions to Government and Corporate Australia.

Our Head Office is based in Canberra with a national reach to all the states and territories, regional, and remote areas of Australia.

", "About Us": "

First People Recruitment Solutions acknowledge the traditional owners of country throughout Australia and recognise their continuing connection to land, waters, and community. We pay our respect to them and their cultures; and to elders both past, present, and emerging.

", "Contact Us": "

Please submit applications in Word format only.

", "Job Type": "AP6 Hourly Rate Contract or Non-Ongoing Position"}