Adviser (Aps6), Governance Secretariat, Governance

3 months ago

Canberra, Australia Australian Government Full time

Location: Barton, ACT

Application Closing Date**:Sunday 27 October by 11:30pm AEDT**

**Classification**

APS Level 6 ($94,715 - $106,438)

**Employment Type**

Ongoing & Non-ongoing (for a period of up to 12 months)

Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

**Flexible Work**

At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.

**Who we are**

The Governance, Performance and Audit (GPA) Branch is a small, dynamic and friendly team which sits within the Corporate Division.

GPA is responsible for PM&C’s internal governance arrangements, this includes:

- Managing the annual audit program; secretariat support to the department’s governance committees.
- Coordination of operational and strategic planning (Corporate Plan, Annual Report and Business Plans).
- Preparation of the Risk Management Framework, Risk Management Plan and Fraud Control Plan, fraud control and investigations, and managing the Integrity Framework.

We have extensive reach across the department and work closely with the senior executive.

**What you will do**

Specifically, you will:

- Establish and maintain a suite of internal standard operating procedures, guidelines and templates that support the delivery of the governance secretariat function in a manner that is professional, consistent and timely. This includes maintaining awareness of the internal and external operating environment and identifying when updates may be required.
- Provide high quality secretariat and administrative support for the department’s governance committees, including Executive Board, Operations Committee and Inclusion and Diversity Committee, to enable them to effectively perform their duties. This includes, but is not limited to:

- Identifying updates required to the departmental governance committee terms of reference and assist in making the required updates.
- Effectively managing the Governance Secretariat inbox, in line with the agreed guideline.
- Providing excellent customer service, including drafting accurate and timely advice to members and their support staff.
- Identifying and advising the Assistant Director, Governance Secretariat, of updates required to the Forward Work Plan for the respective departmental governance committees.
- Coordinating the distribution of meeting invitations and managing updates, as required
- Drafting meeting agendas, papers, minutes, etc., that are accurate and well considered
- Coordinating the compilation of digital and hard copy meeting packs and distributing these in line with the terms of reference managing meeting logistics, including room bookings, property and IT support.
- Assist in reviewing departmental governance arrangements to ensure they remain fit for purpose.
- Routinely undertake day-to-day administrative tasks, including records management.
- Escalate issues as required to the Assistant Director, Governance Secretariat and Director, Audit and Governance Secretariat, as required.
- Assist with other section and branch tasks as required.

**What you will bring**

Relevant experience in governance secretariat will be highly regarded, but is not essential. You will demonstrate the ability to contribute to a high performing small team in a time critical environment, manage competing priorities and demonstrate a flexible approach.

To be successful in the role you will demonstrate:

- Sound judgement, discretion and attention to detail.
- Strategic thinking and the ability to identify emerging issues.
- Highly developed written communication skills, including the ability to prepare clear and concise advice and correspondence.
- Excellent verbal communication, liaison and stakeholder engagement skills.
- Prior experience working with senior executives is desirable.
- Resilience and ability to perform in a rapidly changing environment and under pressure.
- High-level skills in record keeping and building associated systems to ensure retention of corporate knowledge.
- Ability to work independently, using self-initiative and drive.

**Eligibility**

**Security Clearance Required**

Negative Vetting Level 1 (Secret)

**How to apply**
- Your resume (maximum three pages)
- A ‘one page pitch’ telling us how your skills, knowledge, experience an

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