Office Assistant

2 weeks ago

Melbourne, Australia Ortec Finance Full time

Our journey started in the early 80's with a number of young Dutch students who wanted to show the world the value of mathematics. 40 years later, ORTEC Finance is one of the world leaders in optimization solutions and advanced analytics.

Our Australia and New Zealand office, located in Melbourne, was opened in 2020 with the focus to grow our business in the region. With the fast growing of our client base and local team size, we are looking for a professional, organized, and motivated person to join us as an Office Assistant (Part-Time).

What do we have to offer?

You will be working with a team of fun, energizing and friendly professionals. You will have a key role in the organization and maintenance of the Melbourne office, and as such will liaise with our other offices and the headquarters in The Netherlands. Your responsibilities include office & facilities management and operational duties. This entails, but is not limited to the following activities:

- Assist the regional director with diary management and other secretarial support
- Assist with client communication, newsletters and maintain the Customer Relationship Management (CRM) system
- Coordinate regular internal meetings regarding client management
- Client invoicing and addition of information into database
- Assist colleagues with the hour registration and expenses claiming process
- Responsible for stationary, office supplies and any other equipment
- Printing, photocopying, scanning and electronically filing documents
- Liaising with printing company for business cards and marketing material
- Arranging Local pickup and deliveries of office packages
- Organizing and coordinating events (office activities, client and marketing) including catering

What’s in it for you?

We offer you a challenging and rewarding role in a growing company, while being part of an inspirational global business with a lot of opportunities for personal and professional career development.

In addition to a competitive salary, we offer you excellent benefits, including:

- An open work environment with inspiring, smart and enthusiastic colleagues
- Opportunities to develop yourself
- Working from the office in Melbourne
- Participation in a bonus scheme, participation in the pension scheme, 27 vacation days (based on a full-time contract), allowance for health insurance, training and education possibilities.

Who are you?

You are a friendly, positive, and adaptable team player, looking to join a growing company located in the Melbourne CBD. You are reliable and punctual; you have a good presentation and a pleasant manner. You are willing to learn, have strong attention to detail and possess good time-management skills.
In addition, the following skills & experiences are required
- 5 years’ experience of office administration is preferred
- Ability to work on a Part-Time basis for 24 hours a week (Hybrid Work from home and in-office)
- Intermediate skills in Microsoft Office programs
- Experience in navigating database software Business-level English fluency is required
- Strong communication and problem-solving skills
- Proven organisational skills
- Appropriate handling of sensitive information

Who are we?

Working at Ortec Finance means working somewhere else. It means working in a world where colleagues meet, gather knowledge and where likeminded peers are always willing to help each other. Where the organizational culture is friendly, flat and non-political.
Working at Ortec Finance also means working in a continuously innovating world where science, academics and mathematics dominate, since models are key in helping Ortec Finance’ clients with complex financial decisions. Because that’s what we love: giving our clients the best advice possible. Where the daily job is very in-depth, based on evidence and relevant for society. It means a job that matters. Where the learning curve is steep; we learn something new every single day. And we need to, because continuous innovation is key. Especially in a fin tech world. We don’t necessarily follow all conventions. Because yes, we are a bit rebellious too.

More information or do you want to apply?

**We hope to meet you soon

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