Executive Assistant

2 months ago

Osborne, Australia BAE Systems Full time

Perform purposeful work of national significance
- Perfect opportunity to join the Defence industry
- Enjoy interesting work, variety, development and flexibility within a strong team culture

At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.

We currently have an exciting opportunity to join us as an Executive Assistant on our Hunter Class Frigate Program where you will be supporting our Head of Combat Systems and Integration and our CSI IPT Manager along with their Leadership teams. This role will be based out of our Osborne Shipyard offices with the need to be at Mawson Lakes occasionally.

What this opportunity will mean for you?
- Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
- World class career opportunities, as our biggest project is YOU Your success is our success
- Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
- Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
- Being part of a workplace culture that is safe, inclusive and takes pride in their company values

**Your new role**:
As the Executive Assistant, you will be responsible for supporting the Head of Combat Systems and Integration and our CSI IPT Manager and members of their teams with day to day executive support. This role will report into our Head of Combat Systems and Integration. In more specific terms you will:

- Undertake diary management for our Head of Combat Systems and Integration and our CSI IPT Manager and be proactive in coordinating diary conflicts
- Provide confidential administrative support to them and their leadership teams
- Be responsible for day-to-day organisation and prioritisation under mínimal supervision
- Look ahead, schedule and co-ordinate both internal and external meetings and conferences including catering, presentation materials and logistics
- Assist internal & external stakeholders with administrative queries
- Setting reminders and assist with follow ups of tasks prior to approaching deadlines
- Draft and release team communications using BAE templates
- Take clear and concise minutes, record actions from meetings and maintain meeting agendas
- Complete monthly credit card acquittals in line with business requirements
- Provide support for events management
- Schedule and book any travel including Per Diems
- Assist with Continual Improvement activities to streamline efficiency (including administrative filing, SharePoint activities)
- Co-ordinate VIP and general visits including escorting where required
- Assist with on boarding activities for new employees
- Be back up support (including leave coverage) to Program admin as required
- Ad hoc tasks as required

About you

**As an ideal applicant for this opportunity, you'll have**:

- Excellent communication skills required, both written and verbal
- Team orientated with the ability to work with a variety of people
- Motivated self-starter with excellent time management skills
- High attention to detail
- Organisational and problem-solving skills
- An ability to liaise effectively with internal and external stakeholders and build relationships
- Computer literacy with knowledge of MS Suite (advanced Outlook) along with SharePoint & Oracle (desirable)
- Experience working in Defence industry (desirable)
- Current Baseline Security Clearance (preferable) or meet eligibility requirements
- Previous experience in a similar role

We believe in hiring for potential so if this role resonates with you, but you don't meet all the required criteria, we would still love to hear from you

As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.

**Our culture**:
You will be joining a culture that truly cares about your wellbeing. Diversity and inclusion is at the top of our agenda. We are striving to create an inclusive culture where the voices and talents of every individual are valued and everyone has a sense of belonging.

We are also proud to be recognised as an employer of choice for women by WORK180

If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.

We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant.

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