School Administration

3 weeks ago

Ballarat, Australia Schools (Government) Full time

Location: Western Region | Ballarat

Job type: Full time / From 02/10/2023 - 27/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1363844

**Selection Criteria**:
**SC1** Demonstrated experience and skills in Office Administration.

**SC2** Demonstrated capacity to develop procedures and guidelines relating to the work area.

**SC3** Demonstrated high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the responsibilities for this position.

**SC5** Demonstrated capacity to provide support to management in respect to the work area.

**SC6** Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
No additional attendance is required for this position. Salary Range is $60,634 - $64,613. This position comes with 10 weeks paid annual leave during school holidays.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:
Support the delivery of administrative services within the school.
- Within the role, create a professional environment which upholds and displays the Schools values of Care, Commitment, Respect and Responsibility. Maintain discretion, confidentiality and privacy of all College staff, students and families.
- In consultation with the Business Manager and Office Administration staff, determine and manage work priorities within the school office.
- Be a part of a team approach in the office with sharing of front of house duties including phones, reception, mail, banking, data entry of BPAY, Centrepay and Compasspay, attendance entry, school facilities bookings, ordering of office requisites, and excursion administration.
- Support the development and implementation of strategies to ensure effective administration procedures.
- Support the maintenance of the school's records system, including computerised student, staff and school records.
- Support staff in First Aid when required.
- Assist with school Breakfast Program

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific

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