Administration Officer

2 weeks ago

Ballarat, Australia Schools (Government) Full time

Location: Western Region | Ballarat

Job type: Full time / From 29/01/2024 - 20/12/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1368623

**Selection Criteria**:
1. Demonstrated technical knowledge of CASES21, Compass, QKR and Microsoft Office with demonstrated experience of DE guidelines.

2. Demonstrated high level written and oral communication skills with an ability to relate effectively with teaching and support staff as well as students, parents, external providers and the wider school community.

3. Demonstrated ability to provide high-level administrative support and manage competing work demands in a timely manner.

4. Demonstrated capacity to work and collaborate with others in a team environment, displaying initiative, accuracy, reliability and maintain confidentiality.

5. Demonstrated commitment to professional development and growth.

**Role**:
The administration officer will be responsible for performing general administrative duties including finance and H.R. as delegated in an efficient and timely manner. The administration officer is required to perform their work with a significant degree of independence and will be responsible for independently sourcing departmental information relevant to this position.

**Responsibilities**:
1. General administration with a focus on accounts payable. Will be responsible for:

- School accounts payable,
- General administration tasks,
- Asset management,
- Credit card management,
- Procurement,
- Stocktake,
- General ledger payments

2. The administration officer will provide assistance and support to other school staff as directed.

3. There is an expectation that staff will transfer within the administration team to learn and perform other duties as the need arises.

4. Other duties as directed by the Principal.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin

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