Personal Assistant, Part-time

4 days ago

Sydney, Australia Challenger Full time

_Challenger Limited is an ASX-listed investment management firm managing $127 billion in assets (as at 30 June 2024). Life with us is fast moving and always exciting. Together we’re driving to deliver our vision to provide our customers with financial security for a better retirement._
- We achieve this goal by providing a work environment where people from diverse backgrounds, with a range of skills and experiences can contribute and succeed._- Are you an organised, proactive individual with a passion for providing high-level administrative support? Do you enjoy managing complex schedules, coordinating events, and making sure everything runs smoothly behind the scenes?- Based in the heart of Sydney’s CBD, you’ll be joining a friendly, dynamic, and collaborative team.- The position is permanent part-time, 0.6 FTE.

This role will be responsible for providing support to the General Manager, Institutional Client Solutions. Institutional Client Solutions is a specialist sales team within Challenger Life. Challenger Life is the largest provider of lifetime income in Australia, managing approximately $24 billion in assets supporting lifetime income streams and other guaranteed products.
- The General Manager, Institutional Client Solutions leads the Institutional Client Solutions Team, which is responsible for delivering institutional sales for the Life business.
- This role will aid across the following areas:
- Administrative and time management support to the General Manager, Institutional Client Solutions, and Co-Head of Investment Solutions.- Team management support to the Institutional Client Solutions Team.
- In addition to supporting the General Manager, Institutional Client Solutions and Co-Heads of Solutions, this role will also liaise with other teams within the Life and Solutions division and other divisions within the Challenger Group, which include: Customer division, Funds Management division, and various teams within these business units, such as retail sales, funds management sales, product, marketing, technical services. Strong stakeholder and relationship management skills are required by all members of the team.

About the role:
You’ll have a varied and impactful role, supporting the GM, Institutional Client Solutions, with limited support to the Institutional Solutions team and the Co-Heads of Solutions. Your ability to stay organised, manage multiple tasks, and build strong relationships will be key to your success.

No two days will be the same in this fast-paced, varied role, but your contribution will be pivotal to the team's success.

Here’s what you can expect:- Event Coordination: You’ll organise key events such as Strategy Days, client workshops, recognition events, morning teas and handling all logistics, venue selection, and catering.- Travel Coordination: You will handle all aspects of domestic and international travel for the team, ensuring every detail is meticulously arranged from flights to accommodations all in line with internal policy.- Stakeholder Liaison: You’ll be the point of contact for interstate colleagues, contractors, and tradespersons, as well as liaise with internal teams on client presentations and event logistics.- Reporting & Presentation: Coordination of monthly sales activity reporting and, coordination of presentation materials for internal and external meetings and where required, coordination with marketing for presentation development.- Expense Management: You’ll process invoices and expense claims, ensuring timely reconciliation through internal systems.- Project Support: Your role will also involve supporting the team with projects, data management, and liaising with the Events Team to coordinate internal and external events and functions.- Technology Support: You’ll be able to initially assist with any technology related issues. If you can’t resolve, you’ll be able to co-ordinate with the relevant technology teams to support.

The skills & experience you’ll need:
To excel in this role, you’ll bring 3-5 years' experience as a Personal Assistant, ideally supporting a sales or financial services team, as well as -
- Strong organisational and time management skills with high attention to detail.- Proficiency in MS Office (Outlook, PowerPoint, Word, Excel) and experience with Salesforce is highly desirable.- Genuinely passionate about going above and beyond in role.- Excellent communication skills, with the ability to build rapport and maintain relationships across teams.- A proactive approach and the ability to anticipate needs and prioritise tasks effectively.

Additional Information

Working at Challenger means being part of a diverse, connected team that has fun and loves what they do. We’re small enough, but big enough to accelerate bold ideas, realising what’s possible for our customers and partners.

LI-GS1

LI-Challenger
- We value inclusion and diversity of thought, promote flexible working practices so our people can integrate their work and pers

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