Student Services Administration Officer

2 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 02/10/2023

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1362350

**Selection Criteria**:
**SC1** Demonstrated experience and skills in coordinating a specific education support function.

**SC2** Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

**SC3** Demonstrated high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management in respect to the work area.

**SC6** Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Coordinate staff timetabling
- Undertakes VASS and/or VET administration support
- Supports the first aid facilities and assists in delivering first aid to students

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DE Values**:
A person is not eligible for employment in t

  • Rto Student Services/administration Officer

    4 weeks ago

    Melbourne, Australia Australian Engineering College Full time

    Ensure accurate and timely adherence to all administrative processes. - Manage receptionist duties based on the staff roster. - Maintain accurate student files. - Manage Student Management Software (Xcelerate). - Process Offer letters and CoEs, including handling variations such as cancellations, deferments, suspensions, ITRs, transfers away, and concurrent...

  • Student Services Officer

    4 weeks ago

    Melbourne, Australia ZS Sportovni Full time

    Looking for a rewarding career in the education industry? Look no further than ZS Sportovni Student Services Officer position! **About the ZS Sportovni** ZS Sportovni a Registered Training Organisation specializing in Childcare, Aged care, Disability, Community Services, Kitchen Management/Hospitality Management and Leadership & Management courses in...

  • Student Administration Officer

    4 weeks ago

    Melbourne, Australia Melbourne City Institute of Education Full time

    **Student Administration Officer** Melbourne City Institute of Education (MCIE) is an outcome-focused, quality-driven, registered training organisation (RTO). MCIE offers a range of vocational courses to international and domestic students. We are seeking an experienced full-time, fixed term Student Administration Officer (experienced in the SMS programs,...

  • Rto Student Services/administration Officer

    4 weeks ago

    Melbourne, Australia Australian Engineering College Full time

    Ensure accurate and timely adherence to all administrative processes. - Manage receptionist duties based on the staff roster. - Maintain accurate student files. - Manage Student Management Software (Xcelerate). - Process Offer letters and CoEs, including handling variations such as cancellations, deferments, suspensions, ITRs, transfers away, and concurrent...

  • Student Services Officer

    4 weeks ago

    Melbourne, Australia UP Education Full time

    Acknowledge Education provides quality education to international and domestic students through a range of Vocational, Bachelor and ELICOS courses across Australia. **About the role** We are seeking a dynamic and detail-oriented Student Services Officer to join our Melbourne campus. This role is critical in providing friendly, informative, and quality...

  • Student Service Officer

    4 weeks ago

    Melbourne, Australia RMIT VN Full time

    Overview: - Full-time, Continuing position- Salary Level HEW 5 + 17% Superannuation- Based at the Bundoora West campus, but may be required to work and/or be based at other campuses of the University About the Role The Students group shapes, designs and delivers key student services and experiences to prepare RMIT students for study, life and the global...

  • Student Administration and Experience Officer

    4 weeks ago

    Melbourne, Australia Melbourne Institute of Technology Full time

    **Student Administration and Engagement Officer - 15 Months Maternity Leave Contract** Melbourne Institute of Technology (MIT) is a leading Private Higher Education Institute with campuses in Melbourne and Sydney. We provide Business, Accounting, IT, Networking and Engineering (Telecommunications) programs from Undergraduate Certificates to Post...

  • Student Services Officer

    3 days ago

    Melbourne, Australia Acknowledge Education Full time

    Ongoing commitment to your growth with $1,500 professional development allowance - Incredibly committed and supportive work environment - Be part of a fast-growing organization working in an agile environment **Join the Acknowledge Education Team: Igniting Potential, Fostering Growth!** Acknowledge Education is a leading training provider with campuses...

  • Student Services Officer

    7 days ago

    Melbourne, Australia Melbourne City College Australia Full time

    Melbourne City College Australia is a Registered Training Organisation (RTO) and a CRICOS provider that provides accredited courses in English, Business, Community Services and Commercial Cookery qualifications. We are continuing to grow our services by introducing additional courses. **Position Requirements**: Working experience in a similar position in an...

  • Rto Student Services Administrator

    4 weeks ago

    East Melbourne, Australia Edutemps Pty Ltd Full time

    Permanent full-time | East Melbourne location | Close to public transport - Leading industry RTO | Close-knit, dynamic team - Training provided | Learn new skills | Hybrid role with flexibility **The Company** Our client is Australia’s leading provider of education and training, and professional development for their industry sector. They support existing...

  • Administrative Service Officer

    7 days ago

    Melbourne, Australia Education and Training Full time

    Location: Melbourne | Northern Metropolitan Job type: Full time / From 24/04/2023 Organisation: Education and Training **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 1332805 **Selection Criteria**: SC1: Demonstrated high level organisational and planning skills and the ability to meet the demands of a busy office...

  • Student Service Officer X 5

    4 weeks ago

    Melbourne, Australia RMIT VN Full time

    Overview: - 3 x full-time, continuing positions and 2 x full-time, fixed term positions available- Salary Level HEW 5 + 17% Superannuation- Based at the Melbourne CBD campus, but may be required to work and/or be based at other campuses of the University About the role As Student Service Officer, you will be working in a dynamic, supportive team to provide...

  • Receptionist/student Service Coordinator

    4 weeks ago

    Melbourne, Australia Blue Lotus College Full time

    **Receptionist/Student Support Officer** **About the business** **About the role** We are looking for a welcoming, front desk receptionist and switchboard operator with excellent communication and computer skills, and local knowledge. The position involves student services, arranging classrooms, office supplies, and general administration duties. The...

  • Student Admission Officer

    4 weeks ago

    Melbourne, Australia ATLANTIS COLLEGE OF MANAGEMENT PTY LTD Full time

    **About Atlantis College of Management,** We are a reputed institute based in Melbourne. We are located in heart of Melbourne, near flinders Street station. We are looking for **Admission Officer.** **Admission Officer/Student support Officer** **Job Duties may Include following**: - Manage Reception and provide high-quality customer service to students...

  • Administration Officer

    54 minutes ago

    Melbourne, Australia Acknowledge Education Full time

    Ongoing commitment to your growth with $1,500 professional development allowance - Incredibly committed and supportive work environment - Be part of a fast-growing organization working in an agile environment **Join the Acknowledge Education Team: Igniting Potential, Fostering Growth!** Acknowledge Education is a leading training provider with campuses...

  • Administration Officer

    4 weeks ago

    Melbourne, Australia Dalton College Full time

    **Job Position: Student Support and Administration Officer** The position is responsible for providing international students with high-end student support and administration support to Dalton College's compliance and management operations, systems and procedures, within the CRICOS / Registered Training Organisation [RTO]. This position will ensure Dalton...

  • Student Support Officer

    4 weeks ago

    Melbourne, Australia Britts Imperial University College Full time

    **About the Organisation**: Nortwest College was founded in 2007 and has had thousands of students who have passed out over the last 15 years. With more than 15 nationally recognised programs in domains like Business, IT, Cyber Security, Telecommunications, Hospitality, Carpentry, Tiling, Painting, Building & Construction, Project Management, Nortwest...

  • Student Engagement Administrator

    7 days ago

    Melbourne, Australia Box Hill Institute Full time

    Based in the City and Box Hill Campuses - Multiple positions until December 2024 - PACCT 4 $62,687 per annum (exclusive of superannuation) **About Us** Box Hill Institute is a leading Australian provider of TAFE courses, vocational training and international degrees. Box Hill Institute operates in 10 countries and offers a diverse range of courses to...

  • Administrative Officer

    4 weeks ago

    Melbourne, Australia Opulence College Full time

    **About Us** Opulence College is a CRICOS-registered RTO (RTO code 45644, CRICOS code 03878K) with campuses located in the heart of Australia’s capital cities, Canberra and Melbourne. We deliver nationally accredited, Vocational Education and Training (VET) courses to international students. We aim to help international students study, work, and settle in...

  • Administration Officer

    4 weeks ago

    Melbourne, Australia Swinburne University of Technology Full time

    Swinburne Student Life are seeking an enthusiastic, punctual, and customer-focused Administration Officer to join their Finance & Office Administration team. This vital and exciting role will be responsible for supporting the achievement of Swinburne Student Life’s values, mission and goals. The Administration Officer plays an integral role in supporting...