Administrative Assistant

2 weeks ago

Coburg, Australia Low Cost Housing Pty Ltd Full time

Are you a highly organised and detail-oriented individual with excellent skills in Excel and database management? Are you seeking to become an integral part of a dynamic team in a fast-paced working environment? If this sounds like you, we have the perfect opportunity available

Here at Low Cost Housing, we are looking for a skilled Administrative Assistant to join our team. As an Administrative Assistant, you will play a pivotal role in overseeing our customer database using Excel, as well as providing support for our day-to-day operations to ensure the efficient functioning of our office.

**Responsibilities**:
Main tasks include:

- Maintaining the customer database using Excel.
- Resolving customer queries related to payments.
- Sending monthly payment reminders to customers.
- Managing council payments, insurance, land taxes, and other financial transactions. Organising these payments into plans and maintaining a record of transactions.

Additional administrative duties comprise:

- Managing and updating executive calendars, scheduling appointments, and coordinating meetings.
- Assisting with travel arrangements, which includes booking flights, accommodations, and transportation.
- Preparing and reviewing correspondence, reports, and presentations.
- Keeping accurate records and files, both electronically and physically.
- Ordering and overseeing office supplies to ensure availability and neatness.
- Arranging office events, meetings, and conferences.
- Providing support to the team with various administrative tasks, as required.

**Requirements**:

- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), particularly Excel - advanced Excel skills are essential.
- Demonstrated experience in an administrative role or similar position.
- Exceptional organizational and time management capabilities.
- Keen attention to detail and precision.
- Outstanding written and verbal communication skills.
- Ability to manage multiple tasks and priorities effectively.
- Professional and amicable manner, with a focus on customer service.
- Discretion when handling confidential information.
- Completion of high school or equivalent; additional certifications are advantageous.

**Job Type**: Casual

**Salary**: From $30.00 per hour

Expected hours: No less than 24 per week

Schedule:

- 8 hour shift

**Experience**:

- Microsoft Office: 3 years (required)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (required)

Ability to Commute:

- Coburg, VIC 3058 (required)

Ability to Relocate:

- Coburg, VIC 3058: Relocate before starting work (required)

Work Location: In person

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