Business Unit Support Officer

3 weeks ago

Perth, Australia Hudson Australia Full time

Immediate Start

Canning Vale Location

Parking on Site

5 Month contract with potential for extention

**Duties Include**:

- Provides administrative and general support across the Business Unit and to external committee's as required
- Support the Business Unit Coordinator, & Management team as required with the coordination, scheduling and diary management as requested by the Lead Team.
- Prepare, manage and administer day-to-day activities for the Head of Business Unit, this may include; travel arrangements, invoicing, purchase orders and stationary.
- Produce meeting minutes required as directed & manage & track actions arising as required.
- Liaise and coordinate information with external and internal key Business Unit stakeholders and committees as required
- Performing administrative work to schedule & conduct training programs
- Perform office administration tasks including visitor inductions; Id cards / building access; entry logs; conference room facilities & amenities areas; Notice boards
- Coordinate management of Office stationery & general Office equipment including sourcing items (i.e. media ads; stationery; catering; venue hire)
- Procure goods and services (including managing petty cash and using a purchasing card).
- Coordinate the undertaking of vehicle repairs/maintenance with Logistics Manager.
- Coordinate the Facilities management of kitchens & office; Including inspections of office buildings (not operational asset sites); administering site security (swipe cards; keys) and ensuring adequate site inductions processes are operating
- Responsible for organising general maintenance, service contracts and consumables including coordinating calls out for repairs and servicing.

**Skills & Attributes**:

- Experience as a Team Assistant or similar
- Excellent organisational and communication skills
- Ability to work under pressure and juggle multiple tasks and deadlines
- Advanced level of MS Office including Outlook, PowerPoint, Word & Excel
- Flexible approach to work and ability to handle change

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