Operations Support Officer

3 weeks ago

Melbourne, Australia Swinburne University of Technology Full time

The Operations Support Officer will report into the MedTechVIC Director and work closely with the Project Manager. They undertake a wide range of operational support, events and administrative functions for MedTechVic the project activities including assisting with conference organisation.

You will provide support for the activities of this initiative including coordination of document approvals, financial processes, contracts and student placement documentation in line with University procedures and policies; organizing meetings and workshops; and ensure cohesive branding. You will support the smooth running of events and workshops.

The position is a part time (0.6 FTE), 6-month fixed term appointment.

**About You**
To be suitable for this role you will need to have experience in the below key accountabilities:

- Arranging meetings with internal and external stakeholders and appointments, creating agendas, taking minutes and noting action items as required.
- Managing the Director’s calendar according to their scheduling needs and requirements.
- Managing office/project resources, systems and procedures, such as hardware, photocopies, office supplies, kitchen, mail etc.
- Maintaining general knowledge of university policies and procedures and interpreting these for staff and stakeholders.
- Develop excellent relationships and communicate effectively with key stakeholders
- Provide support for the coordination and management of Workshops and stakeholder events

**Qualifications**
- A degree; or an equivalent combination of relevant experience and/or education/training.

**About Swinburne University of Technology**
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

- Every Swinburne learner gets a work experience
- Every Swinburne graduate gets a job
- Every Swinburne partner gets a tech solution
- Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click
**‘apply’** and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: Sunday August 20th at 5pm.**

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

**Equity and Diversity**
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

**Aboriginal and Torres Strait Islander Applicants**
- We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant_

LI-SW

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