Staffing Coordinator

1 week ago

Perth, Australia Wood Plc Full time

Overview / Responsibilities:
Wood is currently recruiting a Staffing Coordinator for the APAC region. The Staffing Coordinator will provide services across a variety of end markets within the Consulting Business Unit including Oil & Gas, Mining and Carbon Capture. The Staffing Coordinator will work as part of a regional team reporting to the Regional Staffing Manager.

**Job Objectives**

The role of the Staffing Coordinator is to support the optimisation of project staffing requirements across the Consulting Business Unit within their region to support successful delivery of projects. This role is part of the Consulting staffing function and will report to the Regional Staffing Manager.

The Staffing Coordinator will consistently utilize the tools and process developed for the Staffing Function to effectively gather, disseminate and action staffing needs, availability, and competency data within within their geographical area of responsibility. This support to the business will help local leaders focus their time maximising utilization and winning work for their team, as well as providing new opportunities for technical resources within the region to work on projects globally to better fulfil their career aspirations.

Each region will have multiple Coordinators providing a good geographical spread to best support the business via frequent, positive engagement.

The staffing sub function is fundamental to the successful delivery of the new Consulting Operating Model and impacts not only on the direct project staffing requirements (and hence project delivery success) but also impacts effective utilization (and hence profitability), employee engagement and retention, and effectiveness of leaders (reducing the staffing challenge for them).

**Key Accountability & Responsibilities**:
The Staffing Coordinator will engage with operational, project and functional leaders within a defined geographical area of the Consulting business - i.e. a number of offices and/or teams within a country or region. As such they will be the day-to-day point of contact for local leaders.

**The key responsibilities of this role include**:

- Proactively identify and record availability of technical resources within the staffing tool for their area of responsibility by engaging and interfacing with local project and business leaders.
- Identify immediate and medium term (3-6 month) staffing requirements with local project and business leaders, and match these against global resource availability as identified in the staffing tool.
- Supporting hiring managers in the recruitment decision process by providing visibility of global resource availability.
- Support the mobilisation of global resources by managing the Request for Technical Services (RTS) process on behalf of local project and business leaders.
- Proactively promoting and supporting the use of the Global Engineering Centre (GEC - Chennai) when staffing projects.
- Providing resource, competency and rate information to support local G&D teams and proposal development
- Developing and maintaining a close working relationship with local leaders within area of responsibility.
- Drive standardization and consistency across regional staffing activities which support a growth focused approach to workforce planning by utilizing and helping to improve tools and processes.
- Provide effective reporting and feedback on staffing trends to the Regional Staffing Manager and leaders within the area of responsibility.
- Identification and where required escalation of issues or blockers to Regional Staffing Manager.

Skills / Qualifications:
Business knowledge and qualifications, essential skills and experience required to perform the role are listed below:

- Experience in a role requiring coordination and multiple stakeholder management
- Excellent interpersonal and engagement skills
- Excellent written and verbal communication skills
- Strong organisational skills including attention to detail and multi-tasking skills
- Advanced MS Office skills

Business knowledge and qualifications, advantageous to perform the role are listed below:

- Proven experience in project administration
- Proven experience in project resourcing and/or workforce planning within an engineering organisation projects
- Project Controls and/or resource management experience

**Personal attributes**:
A summary of the personal characteristics required to perform the job effectively are:

- Comfortable with change and complexity in dynamic environments
- Strong ability to network networking and quickly build working relationships
- Exceptional time management skills
- Strong ability to influence
- Able to work well under pressure
- Strong ability to think logically
- Collaborative Approach
- Performance Driven
- Professional - Passion for Quality
- High attention to Detail
- Effective Communication Skills
- Positive and Proactive “Can Do” attitude
- Flexible and Adaptable

Company Overview:
Diversity Statement:

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