Project Administrator

5 months ago

Brisbane, Australia Contract Resources Full time

Permanent Full-Time Opportunity
- Lytton, QLD based work
- Oil & Gas Industry

**About Contract Resources**

Striving to set new standards, we’re a global group of problem solvers. We’re a team. Bigger and better together, we leave egos at the door. Yes, you can smash glass ceilings here - safely of course.

On-site, we’re recognised for our red overalls and our commitment to the job and each other. Embracing diversity, we work shoulder-to -shoulder with one focus: Doing it better together to sustain a more productive future for all.

Since its establishment in 1989, Contract Resources (CR) has experienced impressive growth, expanding globally, and becoming a leading provider of specialised industrial and mechanical services to refineries, petrochemical plants, and industrial plants. With offices strategically located in Australia, New Zealand, and the Middle East, we are well-positioned to take on projects for clients around the world.

**About the Role**

Due to continued growth of the business, we have an opportunity for a Project Administrator to join the team on-site in Lytton, QLD to undertake a role supporting the refinery team. This role is based on a 38-hour work week and may have some overtime required from time to time. Travel to and from the site each day is required. This position will support the Senior Project Administrator on site with the below duties.

**Role Accountabilities include**:
**Administration and Support**
- Ensure relevant contracts and jobs are set up fully in required electronic systems e.g. JMS, Ariba, GEP SMART, enabling timely invoicing, cost monitoring and control (Budget vs Actuals)
- Accurate and Efficient daily data entry of Labour hours, Equipment data using in house systems as well as Client Systems
- Coordinate client timesheet submission, seek approval of timesheets
- Monitor and liaise with PM’s to ensure invoicing meets monthly deadlines
- Run project costs report prior to preparation of final invoices
- Review and submit invoices, submit Project Progress Claims as require
- Raise purchase orders as required an undertake end of month reconciliations
- Assist workforce planning with ticketing and distribution of travel itineraries
- Place material and consumable orders to assist workshop during high activity periods
- Assist with payroll entry as required
- Preparation of monthly KPI reports as required per the contract, Prepare Reports on daily, weekly basis as require for the projects.
- Preparation and maintenance of performance dashboards for key metrics including man hours and HSE performance
- Maintain document register for key project and/or client specific documents, establish document management protocols for effective tracking and storage of project documents.
- EOM Duties to meet financial deadlines such as but not limited to WIPS, Accruals, Open PO reviews, GL Reviews etc.

**To be successful in this role, you will be able to demonstrate the following**:

- Minimum 2 years’ experience working within an office/administrative environment
- High degree of experience with Microsoft Excel, High level of data entry skill
- Experience working in the Construction/Mining/Oil & Gas industry would be advantageous but not essential
- Experience liaising with internal and external customers
- Strong attention to detail, Ability to work in high volume / fast-paced environment and Multitasking
- Ability to maintain confidentiality
- Confidence to offer system improvements / suggestions
- Strong organisational skills with the ability to prioritise workload to meet deadlines
- Experience of office / administration processes with the ability to learn and improve procedures.
- Ability to communicate effectively and influence others
- High level of analytical and computing skills

***

**How to apply**
***

**Employee Benefits**
***
This is a fantastic opportunity to be part of a company that offers a great work life balance, a sociable, fun and collaborative working environment. There are opportunities to upskill and further progress your career with training and development opportunities available including those specific to the industry and sector.

**Diversity**
***
Contract Resources is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders are encouraged to apply.

Please note, screening and interviews may take place prior to the advertised close date.

  • Project Administrator/officer

    4 months ago

    Brisbane, Australia Construction Project Management Pty Full time

    Start Immediately - Permanent Full-Time Role | Hybrid - Client-Side Consultancy CPM is an independently-owned advisory and project management consultancy delivering value across the entire project lifecycle to government, asset owners and project owners in the infrastructure and building sectors. Our reputation has been forged by employing quality people...

  • Project Administrator

    4 months ago

    Brisbane, Australia Empire Careers Full time

    Contact Name : Louise Clark Contact Phone : 07 3231 1212 Location : Brisbane Job Type : Fixed Term/ Temp Job Salary : $52.25 per hour **Project Administrator** - ** 6 months +**: - ** $52.25 + super per hour**: - ** Brisbane CBD**: - ** Immediate start!** **The Role** The Project Administrator will work in this great team environment where you will...

  • Project Administrator

    1 month ago

    Brisbane, Queensland, Australia Woodforde Group Full time

    {"title": "Contracts & Project Administrator", "description": "About the RoleWe are seeking a highly skilled Contracts & Project Administrator to join our team at Woodforde Group. As a key member of our team, you will be responsible for providing administrative support to our project managers and ensuring the smooth operation of our projects.Key...

  • Project Administrator

    4 months ago

    Brisbane, Australia Stellar Full time

    **Contract Type**: - Full Time**Location**: - QLD - Brisbane - QLD**Industry**: - Admin / Secretarial / Office SupportAs a Project Administrator with our client you will support Project Execution Office to successfully operational deliver major projects and initiatives by proactively and adaptively developing, documenting, and delivering high quality,...

  • Project Administrator

    5 months ago

    Brisbane, Australia Intro Recruitment Solutions Full time

    Permanent employment with ongoing training and development - Great location I New office in South Brisbane - Supportive team environment Intro Recruitment has a great opportunity for an experienced Project Administrator ***to work with one of Australia's most exciting electrical and renewable power businesses. This organisation's leadership team comprises...

  • Project Administrator

    4 months ago

    Brisbane, Australia Powerlink Full time

    **At Powerlink, every possibility starts with you**: We consider life to be full of possibilities. And so is the future. That’s why we need you. As **Project Administrator**, you’ll help us connect Queensland to an even brighter and more sustainable future, providing high voltage electricity to over five million Queenslanders and 253,000 businesses. No...

  • Project Administrator

    5 months ago

    Brisbane, Australia Sharp & Carter Full time

    Reputable organisation | Varied and diverse project role - Brisbane eastern suburbs with parking onsite | Flexible employer - Permanent full-time opportunity | Strong employee tenure **The Position** Sharp & Carter have partnered with a reputable organisation in the eastern suburbs of Brisbane to recruit a Project Administrator in a permanent full-time...

  • Project Administrator

    1 month ago

    Brisbane, Queensland, Australia Woodforde Group Full time

    About the RoleWe are seeking a highly skilled Contracts & Project Administrator to join our team at Woodforde Group. As a key member of our team, you will be responsible for providing administrative support to our project managers and ensuring the smooth execution of our projects.Key ResponsibilitiesPrepare scope of works and trade packages;Tender package...

  • Project Administrator

    1 month ago

    Brisbane, Queensland, Australia Woodforde Group Full time

    About the RoleWe are seeking a highly skilled Contracts & Project Administrator to join our team at Woodforde Group. As a key member of our team, you will be responsible for providing administrative support to our project managers and ensuring the smooth operation of our projects.Key ResponsibilitiesPrepare scope of works and trade packages;Tender package...

  • Project Administrator

    6 months ago

    Brisbane, Australia Stellar Full time

    **Contract Type**: - Full Time**Location**: - QLD - Brisbane - QLD**Industry**: - Admin / Secretarial / Office Support**The Situation**: Our client is constantly growing to become a leading provider of engineering, installation, and maintenance solutions. Their track record of major projects, innovation, and numerous industry awards demonstrates their...

  • Project Administrator

    3 weeks ago

    Brisbane, Australia McConnell Dowell Full time

    **So you've read up on what it's like to work with us** and you're ready to join a company that appreciates the unique capabilities and perspectives of each employee.**: **Great.**: Important notes: **Project Administrator**: - Administration - Project Site Administration - Brisbane - Contract 18/10/2024 - 6 month contract - Attractive Monday to Friday...

  • Project Administrator

    5 months ago

    Brisbane, Australia HAYS Full time

    One of Australia's major internet service providers is searching for a Project Administrator. **Your new company** Your new company is a house hold name, and one of Australia's largest Internet Service Providers, with a strong precense in the market. With almost forty years of experience, this is a great opportunity to work in the deployment of telecoms,...

  • Project Administrator

    5 months ago

    Brisbane, Australia CrewSELECT Full time

    As a Project Administrator, you will be at the heart of project operations, ensuring seamless coordination of administrative tasks and maintaining up-to-date project information. This role plays a pivotal support function, collaborating closely with Division Managers, Project Managers, and Supervisors to facilitate the smooth execution of...

  • Project Administrator

    4 months ago

    Brisbane, Australia Talent Blueprint Full time

    Play your part in the ongoing growth of this Brisbane success story - Join a growing consultancy with a national & international presence. - Be part of a unique culture that encourages and rewards high-performers. **Our Client, **is a successful and innovative engineering consultancy that is fast becoming one of World's leading authorities in the fields of...

  • Project Administration

    1 month ago

    Brisbane, Australia Clough Full time

    Are you looking for a challenging, interesting and rewarding step in your career? - Clough has an exciting opportunity for a Project Administrator to join the team! In this role you will be based in Brisbane and support the project team in Australia and PNG, acting as the go-to person on the project to ensure the efficient operation of the project. In...

  • Project Administrator

    2 months ago

    Brisbane, Australia Harvent Pty Ltd Full time

    **Project Administrator** Brisbane, QLD Full-time Position AUD 74,000 - 80000 per annum (+ superannuation) relevant to experience **About us** TBM (Total Building Maintenance) is a professional multi-faceted service company throughout Queensland and Northern New South Wales and has been managed by a duly qualified executive team for over 25 years. TBM...

  • Project Administrator

    5 months ago

    Brisbane, Australia Kinexus Australia Full time

    The successful applicant will coordinate project activities, manage schedule and ensure project deliverables are completed within time and within budget. You will help project management teams with administrative tasks and supporting activities. **Key Responsibilities** - Work with the PM to coordinate commercial project aspects - Assist with Project Status...

  • Project Administrator

    6 months ago

    Brisbane, Australia Stellar Full time

    **Contract Type**: - Full Time**Location**: - QLD - Brisbane - QLD**Industry**: - Admin / Secretarial / Office Support**About the Company**: Our client is a privately owned electrical company who has grown to become a leading provider of engineering, installation, and maintenance solutions. Their track record of major projects, innovation, and numerous...

  • Project Administrator

    6 months ago

    Brisbane, Australia Stellar Recruitment Full time

    Growth within a highly recognised electrical company - Located Underwood - ONSITE PARKING - Permanent role offering attractive salary + phone + Laptop **About the Company**: Our client is a privately owned electrical company who has grown to become a leading provider of engineering, installation, and maintenance solutions. Their track record of major...

  • Project Administrator

    5 months ago

    Brisbane, Australia Perigon Group Full time

    Full time permanent role - Northern suburbs location - Progression opportunities As a Project Administrator, you will play a pivotal role in supporting the smooth execution of various industry and company-specific trade projects. **Key Responsibilities**: - Oversee projects from initiation to closure, ensuring adherence to timelines and budgets. - Conduct...