Administration Assistant

7 months ago

Sydney, Australia The Garvan Institute of Medical Research Full time

The Scientific Services department exists to ensure the continuity and quality of research undertaken at the Garvan and the Building Operations department exists to ensure the continuity and quality of building engineering services, the maximisation of the life of building fabric plant and equipment, minimising running costs of the same.

THE OPPORTUNITY

The Scientific Services & Building Operations Technical Officer/Administration Assistant will be responsible for data entry of all major and minor modifications and maintenance projects into our systems, assist in the quote and job management process, schedule appointments and jobs for the Scientific Services and Building Operations team, file and maintain records and undertake other duties and functions consistent with the area of work responsibility. Start times for this position is 9am - 5pm or 9.30am - 5.30pm.

**Salary**: Up to $80,000 + 11% super + salary packaging (dependent on experience)

Employment Type: Full time permanent

SNAPSHOT OF BENEFITS- Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15,900 general expenses + $2,650 meals/accom)- Ample opportunities for on-going training and development- Stimulating, diverse and highly international research environment- 18 weeks paid parental leave for both parents including paid superannuation- A range of additional leave types to meet your personal needs including cultural leave, conference leave, community service and study leave- Discounted Health Insurance- Lifestyle discounts with our community partners

WHAT YOU WILL DO- Providing high-level administrative support to the Scientific Services Manager & Building Operations Manager and effectively manage the general day to day operations and administration activities.- Build and maintain a general knowledge of services offered by the Scientific Services and Building Operations teams to make informed prioritisation of queries.- Obtain quotes as requested by the Scientific Services Manager & Building Operations team.- Build and maintain an up-to-date understanding of initiatives and projects of the Scientific Services Manager & the Building Operations Manager to make informed triages of requests for information and action.- Assisting in the preparation of detailed reports, presentations, and documentation- Act as Secretariat for certain committees.- Maintain Operation’s meeting agendas.

ABOUT YOU

The key skills and experience include:

- Proven computer literacy and strong keyboard skills with speed and accuracy.
- Confidence in working with a range of software programs and proficiency using Microsoft Office (Excel a priority).
- Establishing and maintaining efficient administrative systems and procedures.
- General administration and support tasks as required.
- Proven experience working in a high workload and pressure area with successful track records.
- Demonstrated strong customer focus and commitment to providing exceptional services to all clients (internal and external to the organisation).
- Well developed time management and organisational skills with the ability to organise and prioritise workload.
- Other ad hoc duties as assigned by the Scientific Services Manager & Building Operations Manager.
- A degree is science highly regarded but not necessary.

ABOUT GARVAN

The Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision. We are proud to be one of Australia’s largest and most highly regarded MRI’s.

Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health, by harnessing information encoded in our genome.

We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease.
- Garvan promotes a diverse workplace and is committed to the principles of equity, diversity, inclusion and belonging. We are always looking for culture ‘add’, not culture ‘fit’ and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively._

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