Office Administration

2 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Northern Metropolitan

Job type: Part time / From 15/04/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1408245

**Selection Criteria**:
**SC1** Demonstrated experience and skills in coordinating a specific education support function.

**SC2** Demonstrated high level oral and written communication skills.

**SC3** Possess the technical knowledge and expertise relevant to the position, including Cases21 and Compass.

**SC4** Demonstrated capacity to provide advice and support to management in respect to the work area.

**SC5** Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
**Office hours are: 8.30am to 4.30pm (Monday to Thursday)**

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**General Office**:

- Front line communications for school - answering telephone and counter enquiries.
- Assist families with enquiries.
- Maintain school's records system, including computerised student, staff and school records, using Cases21 and Compass
- Coordinate the implementation of requisitioning, purchasing and issuing procedures.
- Manage postage - term break shutdown co-ordination.
- Liaise with College Leadership in regard to support requirements.
- In consultation with the Business Manager, determine and manage work priorities within the school office.
- Develop and implement strategies to ensure effective administration processes.
- Assisting Leadership with Photo Day processing - including Compass Cards uploads onto Cases21.
- Providing administration support to the College Principal.
- Assisting with First Aid - treatment of students and recording of incidents on Cases21 /Compass.
- Any other duties as required by the Principal and Business Manager.

**Account Receivable**:

- Assist with family payments.
- Adding event charges to families on Cases21
- Receipting of family payments on Cases21
- Process CSEF Applications
- Process BPAY/CompassPay receipts.
- Assist Finance Manager with purchase orders and accounts payable tasks.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DE Values**:
**Other Information**:

- Applicant to be experienced and professional in managing front office as well as general administration duties.
- Level 2 First Aid Qualifications is highly desirable. The College will support with training.
- Applicant to have a current Employee Working with Childre

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