Procurement & Facilities Support Administrator

4 weeks ago

Newcastle, Australia nib health funds Full time

Let's talk about who we are

The nib Group has a mission and vision of people enjoying better health. Through our success, we aspire to more prosperous and sustainable communities, not only the creation of enterprise value. nib is a trusted health partner, helping members and travellers make more informed healthcare decisions, transact with healthcare systems and generally live healthier lives.

We're looking for people who share this passion and want to be a part of a team that has the appetite and ambition to be extraordinary. Extraordinary comes in different perspectives and experiences. We're committed to an environment where everyone has the autonomy and freedom to be their authentic selves, every day.

Let's talk about diversity, equity and inclusion

Let's talk about this role

This full-time opportunity will see you working with and supporting the nib Procurement and Facilities Management team to manage all aspects of the nib group central contracts register.

You will be responsible for contract systems management, data entry, reporting and maintaining up to date information as well as general administration duties.

More specifically, you will:
- Manage nib’s modern slavery (MS) compliance obligations using the Informed 365 system from end to end. Tasks include:
- send and track supplier assessment questionaries,- work with contract owners and prioritise high-risk supplier assessments and responses and escalate as required- ongoing supplier assessments comms for all risk categories to 100% completion- monitor, report on and close out supplier responses including any continuous improvement plans- regular management reporting tasks to track progress- Manage group business requests for setting up/maintenance of suppliers in the nib finance system (Technology One) within a defined process.- Participate in tasks to ensure nib’s Group contract register is kept up to date- Complete the new profile setup process in the nib group travel management system- Ad-hoc facilities management and procurement tasks as directed

Let’s talk about you

Your strong communication and analytical skills, along with your administration skills will ensure that you are set up for success in this role. We are on the lookout for someone who is not intimidated by systems and tech savvy

You will also have:
- Demonstrated system administration experience- High attention to detail and strong time management capabilities- The ability to prioritise and manage multiple tasks- Experienced in the Microsoft office suite of products, particularly Excel- Availability to commit to once a week in our Newcastle office

Let's talk about working at nib

Our hybrid working approach means our employees work outside of the office for most of the time. Our hubs offer workspaces to connect and collaborate for events, meetings, or activities. To help our employees embrace working outside of the office, we provide financial support to set up and maintain their home workspace. nib's approach to flexibility is focused on personalisation and giving our employees choice - not only in where they work, but also when and how.

Other benefits to support you at work (and play) include:
- Generous discounts on nib health and travel insurance products including 50% discount on employee health insurance- The opportunity to give back to the community through paid leave for volunteering through nib Foundation- Support your better health - whatever that looks for you - through our nib Well Program and corporate fitness discounts- Access to our employee share plans, short-term incentive program and life and salary continuance insurance benefits- Benefits to support our diverse workforce with 18 weeks paid parental leave for all new parents regardless of carer status, 5 days paid cultural leave for First Nations peoples and 4 weeks paid gender affirmation leave for trans, gender diverse and intersex employees

The fine print

All your information will be kept confidential according to EEO guidelines. Successful applicants will be required to complete a background check (including criminal history and bankruptcy check) prior to commencement of employment.

We acknowledge Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the lands where we live, learn and work.

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