Aps5 Ministerial Officer

2 weeks ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
**APS5 Ministerial Officer**
- **$55 Ph + Super**:

- **12 month contract with possibility of extension**:

- **City location**

**About the Branch**
The Parliamentary, Ministerial and FOI Branch manages the relationship between the Agency and the Minister’s Office. It supports the Agency in meeting the Minister’s objectives and priorities by providing timely, objective and strategic advice. The branch ensures the Agency are meeting their obligations under the Freedom of Information Act 1982 (FOI Act) and for the Participant Information Access (PIA) Scheme. The branch manages the flow of information between the Agency and Ministers’ offices, coordinates responses and input to a range of Ministerial and Parliamentary documents and, through its quality assurance process, ensures documents prepared by the agency are of the highest standard and comply with Ministerial and agency style preferences.

***
**About the Team**
The Parliamentary Team is responsible for Senate Estimates and parliamentary committee inquiry hearings and administering the Agency’s instance of the Parliamentary Document Management System (PDMS). The Ministerial Team is responsible for Question Time Briefs (QTBs), Ministerial Correspondence, Ministerial Submissions and constituent queries.

**About the Role**
The APS5 Ministerial and Parliamentary Officer will undertake activities and tasks using available information where options are not always evident. It will be required to perform procedural, clerical, administrative and operational tasks that supports and contributes to Agency’s objectives.

The role is a team membership position and is accountable for organising workflow and making independent decisions relating to an area of responsibility. It will provide policy advice within an area of specialisation with advice based on policies and legislation.

The APS5 Ministerial and Parliamentary Officer will be responsible for ensuring that ministerial documents prepared by the Agency are fit-for-purpose, meet the content requirements of the task and are aligned with ministerial style and preferences.

The role will have a considerable level of contact with internal and external stakeholders and will be required to communicate with and provide advice on a range of matters to resolve moderately complex to complex enquiries.

Responsibilities may include but are not limited to:

- Proofing and editing ministerial correspondence, submissions and briefs prior to ministerial consideration to ensure they meet ministerial requirements for style, preferences and content.
- Monitoring, collating, reporting and communicating feedback from the quality assurance process to Agency drafting and clearing officers to build the Agency’s ministerial writing capability.
- Coordinating Community of Practices to build capability and internal stakeholder confidence with ministerial and parliamentary practices.
- Coordinating and drafting input from across the Agency to develop reports and input to portfolio responses.
- Coordinating, drafting and quality checking Briefs, Ministerial Correspondence, Questions on Notice and Senate Briefs using the Parliamentary Document Management System (PDMS).
- Contributing to the branch’s corporate work program, reporting requirements and assist deliver branch governance obligations.

**(NOTE: the key responsibilities of the role are based on current priorities and may change over time)**

**The following essential checks/clearances are required to perform the role**:

- Working with Children Check - Agency Worker Screening Check

*** As these roles sit within the Federal Government, applicants must hold Australian Citizenship**

**How to apply**

Note: You may be required to provide evidence of your COVID-19 vaccination status.

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