Executive Support Officer

3 weeks ago

Sydney, Australia NSW Government -Office of the CEO Full time

**Executive Support Officer - Office of the CEO**

**NSW Trustee & Guardian**
- Ongoing full-time vacancy. 35 hours per week.
- Sydney City location, with flexible and hybrid working options available.
- Clerk Grade 5/6. Base salary $89,707 p.a. to $98,982 p.a. plus superannuation and annual leave loading.

**About us**

NSW Trustee & Guardian protects, promotes and supports the rights, dignity, choices and wishes of the people of NSW. The agency supports the Chief Executive Officer and the Public Guardian to provide customer-centred services to the people of NSW, including some of the state’s most vulnerable. We do this by providing a range of multidisciplinary services including Will-making, estate planning, executorship, trustee, financial management and guardianship services.

We write more than 13,000 estate planning documents each year, support over 49,000 customers annually and manage over seven billion dollars in customer assets. A NSW government agency within the Stronger Communities Cluster, our services help support and protect people at critical moments in their lives.

**About the team**

The Office of the Chief Executive Officer (CEO) supports the CEO through management of strategic projects, support and coordination of the Executive Leadership Team (ELT), and management of the agency’s corporate property portfolio.

**About the role**

We are looking for a new Executive Support Officer to join our existing team. The Executive Support Officer role provides a range of executive support services to facilitate the delivery of business operations and to support the Senior Executive/s achievement of organisational objectives.

The role manages the Senior Executive/s diary appointments, records and correspondence, coordinates travel arrangements, and schedules and supports meetings to facilitate the effective management of their agenda and the efficient use of their time. The role is also responsible for drafting and preparing correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements.

For more information about the position, view the role description.

**About you**
- Demonstrated experience in supporting Executives in a fast-paced work environment
- Demonstrated ability to maintain confidentiality and act with discretion
- An ability to manage multiple priorities under pressure and to meet deadlines, and an ability to adapt to changing priorities.
- Advanced interpersonal skills and the ability to liaise effectively with individuals at all levels
- Excellent written and verbal communication skills
- Knowledge of using MS Suite (especially Ms Power Point, Word and Excel)
- A positive “can-do” attitude and be self-motivated

**Essential requirements**
- Demonstrated experience in administration or executive support.
- Up to date COVID-19 vaccination status and able to provide acceptable proof

**Our commitment to diversity**

**What we offer**

NSW Trustee & Guardian offers interesting, challenging and rewarding work that has real purpose. Other benefits of joining us include:

- work-life balance with flexible work options including flex leave
- leave options including 14 weeks parental or adoption leave
- career development including study leave
- Fitness Passport

Be part of something bigger. For more about joining us, visit the Careers page on our website.

**How to apply**
- submit a resume (maximum five pages) and brief cover letter (maximum two pages) outlining your skills, experience and suitability
- answer the following targeted questions (maximum two pages):
**Targeted Question 1**:
Tell us about how you provide secretariat support & take initiative in assisting an Executive member to manage their work and competing priorities. How do you go about anticipating the needs of an executive?

**Targeted Question 2**:
Describe a recent work situation that required you to perform several tasks or work on several projects at the same time. What strategies do you use for time management when you have multiple pressing tasks at the same time?

**Applications close 11:59pm, Tuesday 28th February 2023**

**Please note**:

- If you need an adjustment in the recruitment process or workplace, please let us know.
- A talent pool may be created for future ongoing, temporary and part-time roles, and is valid for 18-months.

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