People Experience Assistant

3 weeks ago

Melbourne, Australia Inhabit Full time

Company Description

Inhabit is a specialist consultancy focused on the design and advancement of the built environment. We are committed to making positive impact at global scale with human experience central to our activities. Our solutions-led approach provides Inhabit opportunities to work as creative design partners with acknowledged industry leaders in Architecture, Engineering and Sustainable Design from concept to completion. Our respective areas of expertise can be integrated to allow seamless interdisciplinary synergy to create buildings that are more relevant to our evolving society.

Designing a sustainable future starts with diversity. At Inhabit, we’re committed to building that future, wherever in the world that may be. We recognise that it is only through diversity that we can create the best built environment possible, which is only accomplished in a climate of inclusion. If you share in this belief, we invite and encourage you to join us in constructing that future with Inhabit.

**Job Description**:
We are looking for a People Experience (PX) Assistant to join our team and help us create an amazing employee experience. In this role, you will work alongside and support a hardworking, enthusiastic, dedicated, and friendly team to create a positive and inclusive work environment. You will provide national and international administrative support across a range of PX generalist functions and projects.

At Inhabit, we believe in continuous improvement, and this role is no exception. As our business continues to grow, so does the potential for learning and development. We are looking for someone who is motivated by progressive thinking and has a growth mindset to help us scale the business to the next level.

This role will support all round PX and administration activities including but not limited to:

- Conduct end-to-end talent acquisition activities including drafting and posting job advertisements, drafting and updating job descriptions, screening CVs and scheduling interviews
- Prepare employment contracts and PX correspondence
- Create, develop and maintain PX templates, guides and manuals
- Administer and be a point of contact for the global PX systems including the Human Resource Information System (HRIS), Applicant Tracking System (ATS) and Learning Experience Platform (LXP)
- Maintain accurate employee records and ensure compliance with PX policies and procedures
- Provide advice to managers and staff on PX matters
- Conduct research and analysis to support the development of PX programs and initiatives
- Collaborate with the PX team to develop and implement process improvements across the full end-to-end employment cycle functions and add value to the employee experience
- Keep up-to-date with legislation, HR industry developments, news, and innovations and provide suggestions from these
- Manage visa processes and records
- Assist with ad hoc HR duties and projects as needed

**If this interests you, we are seeking someone who**:

- Is motivated by progressive thinking to find creative solutions
- Has strong organisational skills and the ability to manage multiple projects simultaneously, while maintaining a high level of accuracy and meticulous attention to detail
- Is proactive, has a positive attitude and is dedicated
- Is driven to provide exceptional service and quality of work
- Has excellent interpersonal skills and the ability to build strong relationships with employees at all levels

**Qualifications**:

- Tertiary qualification in Human Resources
- Prior experience in an HR Assistant role is desirable
- Intermediate proficiency in MS Office
- General knowledge of employment laws and practices
- Excellent written and verbal communication skills
- Demonstrated discretion when dealing with confidential matters

Additional Information
**What We Offer**
- Growth and development are supported and promoted
- Cultural diversity is fostered and valued
- Be rewarded for your enthusiasm, commitment and dedication
- Company Parental Leave and Purchased Leave
- An Employee Assistance Program to support you and your close one
- Office fresh fruit and coffee
- Staff events and Friday afternoon snacks
- Friday casual clothes day

If you are interested in this exciting opportunity, please upload your cover letter and CV and any other documents that you think will set you apart to our careers portal. We will be excited to meet with you if your skills and experience are aligned with ours.

Inhabit requires all new employees to be fully vaccinated against COVID19 and encourages all booster requirements. The successful applicant will be required to provide evidence of their vaccination status or an acceptable medical exemption.

**Please no agencies

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