Administration Officer

4 weeks ago

Toowoomba, Australia Aruma Full time

Flexible location: Newcastle/Maitland NSW or Toowoomba
- Salary packaging + EAP + additional discounts
- Opportunity to grow in develop in a fast-paced environment

**About the role**

Reporting to the Regional Manager (Community) we are seeking a dedicated, bold, and resilient **Administration Officer** to be the first point of contact for internal and external customers. You will ensure administrative tasks are completed accurately, promptly, consistently and in alignment with business process KPI’s.

This is a fixed term contract commencing **30**th** January 2023 to 2**nd** February 2024**, required to work Monday to Friday, 38 hours per week.

**Responsibilities**:

- Reception duties, including answering phone calls, meet and greet customers, supplier, and visitors.
- Process and reconcile invoices e.g., Workplace Requisitions system (WPR).
- Assist managers with house accounts, petty cash reconciliation, manage expenses process, including scanning of receipts.
- Assist with administrative tasks that may relate to Emergency response requirements e.g., COVID-19 Look Back processes.
- Assist manager and staff with special events and projects.

**About you**
- Certificate III in Business Administration and/or experience in a similar role.
- Professional presentation, good interpersonal and communication skills; written and verbal.
- Ability to adapt communication style to meet people’s needs.
- Excellent level of numeracy and literacy.
- Strong administrative skills; time management, coordination of tasks, efficient work practices
- Excellent computer literacy and confidence and capability in using systems and technology.

**What we offer**
- Professional learning and development opportunities.
- As a charitable organisation, our staff benefit from some Fringe Benefit Tax exemptions through salary packaging up to $15,900 p.a + up to $2,650 p.a on meal & entertainment.
- Salary package living expenses (i.e., mortgage, loan, credit card repayments) meal and entertainment (dining out), vehicle (new or used)
- We offer employees and their immediate family members access to a confidential, impartial, and professional counselling service.
- Corporate health plans with Bupa.
- Fitness Passport.

**Culture**

**Diversity & Inclusion**

Aruma is a Child Safe Organisation and an Equal Employment Opportunity (EEO) Employer. To this end, we invite applicants to answer optional questions around Diversity and Inclusion as part of the recruitment process. The information provided will be treated in strictest confidence in accordance with Aruma’s Privacy Policy.

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