Records Management Remediation
5 months ago
About the Project:
Purpose
Capability Acquisition and Sustainment Group (CASG), Department of Defence requires a new Objective Work Group structure for a Business unit. The new Objective structure will:
- be aligned to, and comply with, the Defence Enterprise Records Management Policy and the CASG Records Management Information Structure Instruction
- better enable access and control to information
- employ security models to restrict access to appropriate personnel
- reflect focus on digital information management maturity.
The business unit believes such progress will support:
- digitisation of documented information
- improved information security practice
- Improved business efficiency and staff productivity
Context
The Defence Electronic Document Records Management System (EDRMS) Objective ECM v10. The business unit’s Work Group structure requires review and remediation following the merge of two separate business units.
The Work Group’s information management practices require compliance to the current Defence Enterprise Records Management Policy or an agreed Objective information structure, such as the CASG Records Management Information Structure Instruction.
Scope
The scope of the project is a single Work Group within Objective on both the Defence Protected Environment and Defence Secret Environment, encompassing ~ 950 Corporate files, and ~132,500 records, including ~90,100 uncontrolled records.
Key Deliverable
Work Group Objective Current Overview document that includes:
- Brief assessment of the Objective Work Group from a records management compliance perspective
- High-level audit summary of the Objective Work Group structure
- A needs assessment to meet National Archives Act (1983) legislative requirements, the Defence Enterprise Records Management policy and the CASG Records Management Information Structure Instruction
- Current risks of the current Objective Work Group environment
- Identification of decisions/options / actions/activities to be considered to implement a new Objective structure to meet the required standards
- Recommendations
Work Group Records Management Remediation Plan-on-a-Page
Includes:
- Overview of the remediation project
- Goals of the remediation project
- Details of remediation methodology including addressing the approach:
- Move only ‘Current’ records and new Corporate files into the new structure and move remaining records into ‘Archive’ for later record management activities using a risk-managed approach
OR
- Remediate all records
- Implementation strategy:
Segmented implementation by selected Directorate(s) and go live as each Directorate is remediated
OR
Full implementation with all Directorates remediated and then go live.
- Risk identification
- Activities necessary to conduct the required remediation.
Objective Work Group structure designed and built using the CASG Records Management Information Structure Instruction in an Objective Work Group test area, tailored for the functions and activities of the business unit Work Group Folders, files and records remediated into new Objective Work Group structure including the following activities:
- Approved User Groups are created and applied to managed the security settings in the new Work Group structure
- Work Group corporate files (~975) appraised according to the relevant records authorities and have the correct sentence period applied. Corporate files that have passed their “contents to-from” date are closed and are sentenced by an appropriately trained Sentencing Officer
- Work Group Corporate files are created in accordance with the Defence Keyword library and named using the Defence file titling conventions and sentenced on creation in accordance with the Functions and Activities contained in the Administrative Functions Disposal Authority (AFDA) version 2, and the Defence Materiel Sustainment and Logistics Support (2017/00174704) and Defence Capability Development, Acquisition and Disposal (2016/00420348) records authorities as appropriate to the contents
- Current Work Group records (~90,100 loose documents) are appraised and transferred to Corporate files created by the vendor
- Users are given aliases to their current files
- Each Corporate File is reviewed for security classification prior to being moved into the new Work Group structure.
- Work Group Corporate files are transferred to the appropriate structure folders within the new information structure
- Sentenced and closed Work Group records are stored in an ‘archive’ folder in the new structure for management by Work Group records management staff.
- The old Work Group Structure is emptied of records, old User Groups privileges are removed and deleted, and the structural folders are deleted from the system
User Communications (education) material drafted including communications on:
- What changes are being made to the Objective Work Group Structure
- Why these changes are being made
- An outline of th
-
Project Manager
2 months ago
Canberra, ACT, Australia Duratec Australia Full timeAbout the RoleWe are seeking an experienced Project Manager to join our team at Duratec Australia. As a Project Manager, you will be responsible for managing remediation projects from initial setup through to completion, ensuring compliance with HSECQ requirements, and effective cost control and efficient running of the project.Key ResponsibilitiesManage...
-
El 1 - Information and Records Manager - (Eoi)
5 months ago
Canberra, Australia Australian Government Full time$115,899 - $130,733 (plus Super) - Brindabella Park - ACT **The Role** An opportunity exists for an EL 1 Records Management Specialist to join a dynamic information and records management team. The Deputy Director Information and Records Manager, will be responsible for and leading the administration of the service delivery, information assets, records and...
-
Project Manager
3 weeks ago
Canberra, ACT, Australia Duratec Australia Full timeJob SummaryWe are seeking a highly skilled Project Manager to lead our Defence construction and remediation projects. The successful candidate will have extensive experience in commercial building construction and refurbishment, with a strong focus on cost control and efficient project delivery.Key Responsibilities:Manage remediation projects from initial...
-
Records Manager
5 months ago
Canberra, Australia HAYS Full timeLooking for a new and exciting opportunity? **Your new company** Your new company is a corporate Commonwealth entity established by the Public Governance, Performance and Accountability Rule 2016. **Your new role** The APS6 Records Manager is accountable under limited direction to perform complex work for the monitoring, coordination and ongoing...
-
Project Manager
1 month ago
Canberra, ACT, Australia Duratec Australia Full timeAbout the RoleWe are seeking an experienced Project Manager to join our team at Duratec Australia. As a Project Manager, you will be responsible for managing remediation projects from initial setup through to completion, ensuring compliance with HSECQ requirements, and effective cost control and efficient running of the project.Key ResponsibilitiesManage...
-
Project Manager
3 weeks ago
Canberra, ACT, Australia Duratec Australia Full timeAbout the RoleWe are seeking a highly skilled Project Manager to lead our Defence construction and remediation projects. As a key member of our team, you will be responsible for managing projects from initial setup through to completion, ensuring compliance with HSECQ requirements, and effective cost control.Key ResponsibilitiesManage remediation projects...
-
Project Manager
2 weeks ago
Canberra, ACT, Australia Duratec Australia Full timeAbout the RoleWe are seeking a highly skilled Project Manager to lead our remediation and defence construction projects. As a key member of our team, you will be responsible for managing projects from initial setup through to completion, ensuring compliance with HSECQ requirements, and effective cost control.Key ResponsibilitiesManage remediation projects...
-
El 1 - Deputy Director Information and Records
5 months ago
Canberra, Australia Australian Government Full time$115,899 - $130,733 + up to 15.4% superannuation - Canberra - ACT **Position Description** Several opportunities exist for EL1 Records Management Specialists to join a dynamic information and records management team. The Deputy Director Information and Records Manager, will be responsible for and leading the administration of the service delivery,...
-
Canberra, ACT, Australia Duratec Full timeEstimator Job DescriptionAbout the RoleWe are looking for an experienced Estimator to join our team at Duratec Australia.Key ResponsibilitiesEstimate tender quotes and ensure accuracy and timeliness for construction remediation projects across ACT and Southern NSW.Develop accurate cost estimates, compile material quantity take-offs, and assist in preparing...
-
Aps 6 - Information and Records Team Leader
5 months ago
Canberra, Australia Australian Government Full time$91,702 - $104,753 + up to 15.4% superannuation - Canberra - ACT, Sydney - NSW, Melbourne CBD - VIC **The Role** Are you looking for an exciting and challenging role supporting one of the highest Defence priorities? Do you have a dynamic and flexible approach, and enjoy working in a multi-disciplined team? Do you have a strong customer service focus? If...
-
Records Management Officer
5 months ago
Canberra, Australia HAYS Full time**Your new company** This key statutory agency within the Federal Government is responsible for the planning of water recourses, working with states, industries and communities to manage these resources. **Your new role** Within your new role as a Records Manager, your main responsibility will be to undertake business-as-usual records management...
-
Records Management Officer
5 months ago
Canberra, Australia Department of Employment and Workplace Relations Full timeAPS Level 5 - Canberra, ACT; Adelaide, SA; Brisbane, QLD; Sydney, NSW; Hobart, TAS; Perth, WA; Darwin, NT; Melbourne, VIC - $87,264 - $93,294 **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces -...
-
Canberra, ACT, Australia Duratec Australia Full timeAs a key member of Duratec Australia's team, you will play a vital role in managing remediation projects from initial setup through to completion.About the RoleManage remediation projects from initial setup through to completion, ensuring compliance with HSECQ requirements and effective cost control.Coordinate direct labour and subcontractors, providing...
-
Records Officer
5 months ago
Canberra, Australia Airservices Australia Full time**Full time permanent position with 14% superannuation.**: - **Canberra based with flexible working conditions.**: - **A collaborative and supportive environment that values professionalism, objectivity, and integrity.** **The Organisation**: Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11%...
-
Canberra, ACT, Australia Randstad Full timeJob Description:Randstad Digital is seeking a highly skilled Information Management and Records Specialist to join our team. As a key member of our organization, you will be responsible for developing and implementing an information and records management strategy that supports our business objectives and meets legislative, regulatory, and technical...
-
Information and Records Management Specialist
3 weeks ago
Canberra, ACT, Australia Phoenix ICT Solutions Pty Ltd Full timeAt Phoenix ICT Solutions Pty Ltd, we are seeking a highly skilled Information and Records Management Specialist to join our team.The successful candidate will be responsible for performing a range of records management duties across the records lifecycle, including information sentencing, sorting, categorizing, and digitizing operational paper and electronic...
-
Information Management and Records Specialist
3 weeks ago
Canberra, ACT, Australia Cox Purtell Full timeWe're seeking an experienced Information Management and Records Specialist to join our team at Cox Purtell. As a key member of our division, you'll be responsible for developing and implementing a forward-thinking information and records management strategy that supports our goals.About the RoleAs the Information Management and Records Specialist, you'll be...
-
Information Management and Records Specialist
3 weeks ago
Canberra, ACT, Australia Talent International Full timeJob Title: Information Management and Records SpecialistTalent International is seeking an experienced Information Management and Records Specialist to oversee the information and records management function across the agency.The successful candidate will be responsible for developing and implementing a strategic and operational framework for managing...
-
Information Management and Records Specialist
3 weeks ago
Canberra, ACT, Australia Randstad Full timeJob SummaryThis role involves managing and contributing to the development and implementation of an information and records management strategy that supports business objectives and meets legislative, regulatory and technical requirements.Key ResponsibilitiesFacilitate access to records and establish best standards and practices for information and records...
-
Canberra, ACT, Australia Talent International Full timeJob Title: Information Management and Records SpecialistAbout the Role:This government agency is committed to the prosperity of the Commonwealth, working with business to deliver quality trade and investment, driving growth in tourism and sharing commercial insights to inform government policy. The agency works closely with business, academic institutions,...
