Personal Assistant

5 months ago

Alexandria, Australia SKUTOPIA Full time

Alexandria, Sydney, NSW, Australia, On Site
- Full-time

**Company Description**

**About Us**

SKUTOPIA is a fast-growing Australian startup - we’re building innovative ecosystems that power the booming eCommerce industry. To deliver on our mission, we provide eCommerce and Coworking Hubs. We’re a team that’s driven to create innovative products, a sustainable planet, and sustainable society.

SKUTOPIA is a cloud-based software solution allowing eCommerce businesses to manage orders across multiple storefronts, as well as inventory, shipping and warehousing all in one platform. On top of this, we’ll provide highly robotised 3PL services, which will use SKUTOPIA with our in-house leading computer vision and AI technology for fast delivery, quality control and accuracy.

**About The Role**

**In this role you will**:

- Facilitate Communication: Act as a liaison between our MD and internal/external stakeholders, ensuring efficient and timely communication.
- Organise and Coordinate: Plan and coordinate meetings, events, and travel arrangements, ensuring all logistics are handled seamlessly.
- Support in building the MD’s profile & network - Respond to messages and invites, research and book attendance at relevant events.
- Data Management: Assist in organising and maintaining important documents and data, making them easily accessible when needed.
- Adhoc Project Support: Contribute to various projects, from research to presentations, to help drive the company's initiatives

**On a day-to-day basis, you can expect to**:

- Schedule and manage appointments, meetings, and conference calls.
- Social media and LinkedIn management.
- Prepare reports, presentations, and pull together relevant documentation.
- Project management support and liaison.
- Coordinate travel arrangements, accommodations, and itineraries for all employees (currently a low level of company travel).
- Some general office management duties such as ordering supplies and a daily office check.
- Maintain organized files and records.
- Support with some personal life tasks, such as pulling together documents, making bookings etc.
- Act as a point of contact for internal and external queries.
- Facilitate whole team and leadership team meetings (note-taking).
- Provide support to HR & Community at internal staff events.
- Assist with ad-hoc tasks and projects as they arise.

**We think you will need**:

- At least 3-5 years previous experience in an executive assistant or administrative role, especially in a startup or fast-paced environment.
- Passion for being an Executive Assistant and growing a career in this role.
- High level of emotional Intelligence - Warm, friendly and approachable to a wide variety of stakeholders. Protect the MD’s time but be human about doing so. Represent the MD’s values and care for their team.
- Resilient and keen for a challenge, solution orientated.
- Exceptional organisational and multitasking skills to manage multiple responsibilities effectively.
- Excellent written and verbal communication skills to interact professionally with diverse stakeholders.
- A high level of discretion, loyalty, confidentiality, and the ability to handle sensitive information.
- A self-starter who anticipates needs, takes initiative, and can work independently.
- Adaptability to changing priorities and the agility to thrive in a fast-paced environment.

When you join us, you’ll be an important pillar of a rapidly growing startup. From day one you will be challenged to take risks, think big and make an impact while getting lots of love and support from the team. With our expected growth over the next 12 months, this is a role with plenty of breadth and variety where you can grow with us and be proud of what we achieve together.

We offer a competitive remuneration package, flexible working options, and an environment where you can do your best work.

We are an equal opportunity employer and proudly welcome people from all diverse backgrounds. When you join SKUTOPIA, we want you to bring your whole self to work and we value your unique contribution.

**What's next?**

There will be an initial ‘getting to know you’ meeting to provide more detail about the role and answer your questions. We may then provide a skills based task followed by a final interview.

**Salary**: $80,000.00 - $100,000.00 per year

**Benefits**:

- Employee discount
- Free drinks
- Free food
- Maternity leave
- Parental leave
- Professional development assistance

Schedule:

- 8 hour shift
- Day shift

Ability to commute/relocate:

- ALEXANDRIA, NSW 2015: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (required)

Work Location: In person

  • Personal Assistant

    5 months ago

    Alexandria, Australia SKUTOPIA Full time

    Alexandria, Sydney, NSW, Australia, On Site - Full-time **Company Description** **About Us** SKUTOPIA is a fast-growing Australian startup - we’re building innovative ecosystems that power the booming eCommerce industry. To deliver on our mission, we provide eCommerce and Coworking Hubs. We’re a team that’s driven to create innovative products, a...

  • Personal Assistant

    5 months ago

    Alexandria, Australia SKUTOPIA Full time

    **About us**: SKUTOPIA is a fast-growing Australian startup on a mission to decarbonise and democratise logistics. We're building an innovative ecosystem that powers the booming eCommerce industry. SKUTOPIA is a cloud-based Software as a Service (SaaS) & Robotics as a Service (RaaS) solution provider allowing eCommerce businesses to manage orders across...

  • Personal Assistant and Office Coordinator

    5 months ago

    Alexandria, Australia The Fox Hole Full time

    **Great opportunity to join a boutique business and provide high-level support**: - **Dynamic role that will see you involved in exciting projects across the Group**: - **Permanent full-time position located at our Head Office in Alexandria** **What drives you? A sense of achievement? A sense of pride? A sense of satisfaction?** Here at The Fox Hole and...

  • Store Person

    5 months ago

    Alexandria, Australia TNA Solutions Full time

    **The Company** Join an award-winning company recognized globally for innovation and rethinking the conventional. tna are an innovative and successful integrated packaging & processing solutions company with thousands of installed systems across 120+ countries. tna design and manufacture high-speed packaging, distribution, and process equipment for the food...

  • Parts Store Person

    5 months ago

    Alexandria, Australia Autosports Group Full time

    **Sydney City Jaguar Land Rover** is part of Australia's largest and luxury automotive retail group employing approximately 1800 people across 55 businesses in NSW / QLD / VIC and NZ. The dealership is seeking an experienced store person to join our Parts Team for an immediate start. - Receiving, inspecting and organising parts and components - Maintaining...

  • Driver/yard Person

    5 months ago

    Alexandria, Australia WMA Full time

    We are are currently looking for a reliable **Driver /Yardperson** to join our clients team in Alexandria. Your job will require you to assist the team in the Yard and also Drive collecting equipment locally when required. **Benefits**: - Great pay rates: $36.40 per hr (includes casual loading) + Super - Immediate start - Overtime on offer when required -...

  • Storeroom Assistant

    5 months ago

    Alexandria, Australia Baby Bunting Full time

    Growing Australian business with genuine career opportunities - Paid parental Leave, store discounts, and more! - Part Time 15hrs Our Alexandria team is on the hunt for a superstar Storeroom Assistant to support the store **Part Time **on **Mondays, Fridays, and Sundays,** offering a stable** 15hrs/week** **Your new role**: We’re seeking a passionate and...

  • Executive Assistant

    5 months ago

    Alexandria, Australia Talent Connect Australia Full time

    Hybrid Role (1-2 days WFH) - 12-month Fixed Term contract - Alexandria location - $100,000-$120,000+super This is an exciting opportunity for a forward thinking, commercially minded EA to join an an amazing team, supporting the CEO of an innovative and thriving company based in Alexandria. You will provide support to a highly respected executive in the...

  • Assistant Buyer

    4 weeks ago

    Alexandria, Australia CAMILLA Full time

    Assistant Buyer Job DescriptionCAMILLA is seeking a highly skilled Assistant Buyer to join our Global Brand team. As an Assistant Buyer, you will play a crucial role in assisting our Buying Tribe by providing exceptional support in reporting, production orders, and ensuring the smooth operation of the production process.Key Responsibilities:Maintain accurate...

  • Assistant Buyer

    4 weeks ago

    Alexandria, Australia Camilla Australia Full time

    {"title": "Assistant Buyer", "description": "Job SummaryCamilla Australia is seeking an experienced Assistant Buyer to join our Buying Tribe. As an Assistant Buyer, you will play a crucial role in ensuring the accurate and timely placement of production orders, adherence to the critical path, and overall production process runs smoothly.Key...

  • Trade Assistant

    5 months ago

    Alexandria, Australia Becks Workforce Full time

    We are seeking to employ a trade assistant, working with manufacturer of high grade food equipment, located in the Alexandria area, close to public transport and ample off street parking. Daily overtime offered, including Saturdays, at penalty rates. The successful applicant would have had previous hands on experience with basic hand tools, measurements and...

  • Assistant Buyer

    5 months ago

    Alexandria, Australia Camilla Full time

    CAMILLA is on the hunt for an Assistant Buyer. If you are looking to make a difference, this is an exciting time to join our Global Brand! As Assistant Buyer you will assist our Buying Tribe by being our reporting guru! You will ensure the accurate and timely placing of production orders; adherence to the critical path and ensure the overall production...

  • Warehouse Assistant

    2 months ago

    Alexandria, Australia Recreation Beauty Full time

    **Company Description** Recreation Beauty is an Australian-owned, all-natural beauty company based in Sydney. Committed to health and sustainability, we offer non-toxic products with no animal testing and use only sustainable packaging. **Role Description** This is a part-time on-site role for a Warehouse Assistant at Recreation Beauty in Sydney, NSW. The...

  • Workshop Assistant

    5 months ago

    Alexandria, Australia WMA Full time

    We are are currently looking for a reliable **Workshop Assistant** to join our clients team in Alexandria. Your job will require you to assist the Mechanics in the Workshop as well as working in the Yard and occasionally Drive collecting and delivering equipment locally when required. **Benefits**: - Great pay rates: $36 per hr (includes casual loading) +...

  • Director's Assistant

    5 months ago

    Alexandria, Australia Entropico Full time

    Scroll-stopping film. CX-driven web experiences. Cutting-edge virtual production. Speak our language? This is your chance to join Entropico, assisting our producers and dynamic roster of directors on creative treatments and pre-production materials, and Entropico’s marketing lead on socials, press, award entries and website updates. Perhaps you’re a...

  • Retail Assistant

    3 months ago

    Alexandria, Australia Ultra Football Full time

    Overview of Ultra Football: Ultra Football is the ultimate destination for football fans, offering an unrivaled range of football gear and merchandise from the world’s top brands. As the largest multi-branded football store globally, we pride ourselves on fuelling the passion for football in every customer that walks through our doors or visits our online...

  • Warehouse Assistant

    5 months ago

    Alexandria, Australia Bec + Bridge Full time

    _**ABOUT US**_ Australian born, and locally produced in Sydney, BEC + BRIDGE is a brand grounded in the daily celebration of style, strength and confidence. “We love how diverse the BEC + BRIDGE women are - we always want to celebrate this. The BEC + BRIDGE woman is fun, and spirited. She wants to feel confident and modern. Making women feel this way has...

  • Fashion Retail Assistant

    3 weeks ago

    Alexandria, Australia CAMILLA Full time

    Assistant Buyer - CAMILLACAMILLA is seeking a highly skilled and detail-oriented Assistant Buyer to join our Global Buying Tribe. As an Assistant Buyer, you will play a crucial role in ensuring the smooth operation of our production process, from drop schedules to stock deliveries.Key Responsibilities:Maintain accurate and up-to-date records of drop...

  • Admin Assistant

    5 months ago

    Alexandria, Australia Accounting For Your Future Full time

    Small Business Specialist accounting firm is seeking a Full Time Admin Assistant to complement & support our small team. Boutique, inner city, Small Business Specialist accounting firm needs a full time Admin Assistant to assist with general office duties. Additionally, some data entry as required across a range of clients. - Full time position - Immediate...

  • Fashion Assistant

    5 months ago

    Alexandria, Australia Linore Collective Full time

    **Position: Part-Time/Causal Fashion Assistant (In Office)** **Location: Alexandria** **Responsibilities**: - Assist in garment fittings - Provide exceptional customer service to our B2B clientele, addressing inquiries and ensuring satisfaction with our products and services. - Utilise Excel to manage inventory tasks such as counting stock, organising...