Administration Officer

3 months ago

Sydney, Australia Oaks Hotels Full time

Company Description

Minor Hotels is an international hotel owner, operator and investor, currently with a diverse portfolio of over 530 properties. Through our Anantara, Avani, Elewana, Oaks, NH Hotels, NH Collection, nhow and TIVOLI properties, Minor Hotels operates in 50+ countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America.

Minor Hotels AU & NZ is a proud leader in strata titled accommodation management with numerous Hotels, Resorts and Residential Apartment buildings throughout Australia and New Zealand.

**Job Description**:
We are looking for an enthusiastic, dedicated and professional Administration Officer to provide exceptional financial administration support to our Sydney properties on a full time basis.

Based in our Oaks Sydney Goldsbrough Suites hotel, the Administration Officer is responsible for managing financial transactions, reconciling accounts and maintaining seamless communication with various stakeholders for the following properties:

- Oaks Sydney Goldsbrough Suites
- Oaks Sydney Castlereagh Suites
- Oaks Sydney Hyde Park Suites

**Key Responsibilities Include**:

- Enter and reconcile all monthly bills, including those related to strata, water, council, and other expenses, maintaining accurate and up-to-date records
- Handle the daily, weekly, and monthly entry and reconciliation of invoices from Oaks Hotels and third-party suppliers. Prioritize special payments when necessary, expediting urgent requests
- Proactively follow up and clear agent accounts that are due, maintaining a prompt and efficient payment process
- Address all pending account queries from agents and third-party companies, taking proactive steps to ensure timely resolutions
- Perform daily, weekly, and monthly banking duties, including bank reconciliations, petty cash reconciliation, and monthly Travel Agent Commissions processing
- Liaise with the Head Office Finance Department to address inquiries, such as ANZ bank disputes, mid-month draws, and redmap invoice approvals
- Assist the Hotel Managers and Cluster General Managers with any additional administrative tasks as required, contributing to the overall efficiency of hotel operations.

**Qualifications**:
**To be successful in this role you will require the following skills and experience**:

- Minimum 2 years finance administration experience
- Exceptional attention to detail
- Excellent written and spoken communication and interpersonal skills
- Effective planning and organisational skills to manage pressure situations, multiple tasks and ability to work with a sense of urgency
- Ability to deal sensitively and maturely with confidential information and records
- Excellent written and spoken communication and interpersonal skills
- Solid data entry skills
- Available to work full time hours, Monday - Friday

Additional Information
**Join our positive and vibrant team and be rewarded with these team benefits**:

- Highly competitive salary
- 50% discounts on accommodation across all Minor Hotel brands in Australia and New Zealand
- Discount savings and cash back from over 400 popular retailers in Australia and New Zealand
- Discount when you visit any of our restaurants, cafes, bars and wellness retreats
- Discounts on 530 Minor Hotels and F&B outlets across the globe
- 50% off The Coffee Club VIP membership
- Furniture, Australia Zoo, NIB insurance discounts
- Promotion opportunities across Minor Hotels globally
- Career development / progression & education assistance
- Additional paid leave including Birthday and Study leave
- Wellbeing programs (Uprise)
- Reward & Recognition programs
- Team member referral program

Our people drive the success of our business, so we will invest in your skills to allow you to grow and progress through your career. You'll feel at home as part of a close team who thrive on delivering exceptional guest experiences and working in a company focused on ensuring the best workplace culture.

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