Administrative Support Officer

3 weeks ago

Melbourne, Australia Victoria Police Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time

Organisation: Victoria Police

**Salary**: $56,271 - $72,262

Occupation: Administration/Secretarial

Reference: VG/E20006858X

**About the role**:
If you are a skilled administration support officer, can deliver high-volume client services, are motivated, have a strong work ethic, great communication skills, and a commitment to a professional team environment, then Victoria Police could be the place for you

Due to a period of unprecedented growth, a vacancy has arisen in our Moorabbin Prosecutions Unit. The Southern Prosecutions Region consists of Moorabbin Prosecutions Unit, Dandenong Prosecutions Unit and Frankston Prosecutions Unit, and the units are attached to the Prosecutions Division - Courts Branch, under the command of Legal Services Department, Victoria Police.

The advertised position will form a vital support role to Moorabbin Police Prosecutions, providing daily administrative support to a high-functioning team of prosecutors and police lawyers so they can fulfil their core functions; the provision of independent and professional prosecution services to the community of Victoria by supporting judicial proceedings on behalf of Victoria Police.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

**Your duties will include**:

- Provide a wide range of administrative support functions to the team, including preparation and administrative management of a large number of court files and correspondence;
- Manage a high volume of data entry and filing, ensuring accuracy and confidentiality is applied to all records and databases;
- Provide quality services to internal stakeholders, ensuring that tasks are completed accurately and within expected timeframes;
- Provide executive support, including minute-taking for confidential and general meetings;
- Driving an unmarked police vehicle and on occasions dropping off police briefs and correspondence at Court;
- Participate in team-meetings and discussions as appropriate.

**As the successful applicant, you will have**:

- Demonstrated experience performing administrative support functions;
- Capability to work autonomously and within a team environment, and the ability to adapt quickly to changing workload priorities;
- A solution-focused and service excellence objective;
- Strong IT literacy skills;
- Proficient time-management skills;
- Strong multi-tasking and prioritisation skills;
- A well-developed professional telephone manner and a commitment to service excellence;
- Experience working in the justice environment would be seen as an advantage, but is not essential;
- Previous experience in a similar role managing sensitive material would advantageous.

**Requirements and relevant information**:

- One (1) x full-time, ongoing position available.
- This position is located at Moorabbin Prosecutions Unit, 1140 Nepean Highway, Highett.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
- As a member of the Legal Services Department you will be located, on selection, at a specific office within a Division for a particular advertised opportunity. However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department. This supports the Departments commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.
- **Resume**:
**Applications close midnight, 7 June 2023.**

**About Us**:
Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

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