Administration Officer

1 month ago

Kembla Grange, Australia The Little School Preschool Inc Full time

**About the role**

In this role you will be able to share your expertise and skills as part of a collaborative, high-quality team. 

This position would suit a highly organised individual with experience managing bookkeeping and office processes.

Key Responsibilities:
General Administration:

- Maintain and organize records, documents, and filing systems in compliance with confidentiality requirements.
- Ensure all enrolment, fee, and referral documentation is accurate and up-to-date.
- Oversee procurement and ordering of office supplies and preschool resources.

Financial Administration:

- Prepare and manage accounts payable, payroll and receivable using Xero and other accounting platforms.
- Generate invoices, reconcile payments, and follow up on outstanding fees.
- Ensure accurate financial reporting and compliance with funding guidelines, including Start Strong funding.

Collaboration and Communication:

- Build and maintain positive relationships with families, educators, staff, and management.
- Promote clear communication between the office, classrooms, and families.
- Support the Managing Director and Nominated Supervisor with enrolment processes and other administrative tasks.

Compliance and Quality Standards:

- Adhere to National Quality Standards (NQS), Education and Care Services National Law, and relevant regulations.
- Maintain and update policies, procedures, and compliance documentation.
- Assist with audits, risk assessments, and workplace health and safety compliance.

Other Duties:

- Support marketing efforts, including managing social media platforms and preparing newsletters.
- Participate in staff training, professional development, and team meetings.
- Organize and coordinate fundraising events and parent engagement activities.

Qualifications and Experience:
Essential:

- Minimum 2 years of experience in an office administration role, preferably in a childcare or community care setting.
- Proficiency in Microsoft Office Suite and information management systems.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Valid Working with Children Check and National Police Check Clearance.

Preferred:

- Experience using OWNA, Xero, or other management software.
- Familiarity with childcare funding guidelines and Family Assistance Law compliance.
- Qualifications in Clerical & Administrative or Early Childhood Education (advantageous).
- Knowledge of workplace health and safety practices.

Why Join Us?
- Opportunity to make a meaningful impact in the lives of children and families.
- Supportive and inclusive workplace culture.
- Professional development and growth opportunities.
- Commitment to sustainability and community engagement.

What we offer

At The Little School Preschool Inc., we are proud to provide a supportive and collaborative work environment that values work-life balance. As a part-time employee, you will enjoy the flexibility of a 16-hour per week schedule, allowing you to balance your work and personal commitments. We offer a competitive salary, opportunities for professional development, and a range of benefits to support your wellbeing.

About us

The Little School Preschool Inc is a 16 place, stand-alone, community owned preschool located in the heart of the Kembla Grange Estate. Established in 1978 by local community members, the Little School has held a long-standing reputation of excellence in the community.

The Little School Preschool Inc. is a highly regarded early childhood education provider, dedicated to delivering exceptional care and learning experiences for children aged 3 to 5 years. With a strong focus on play-based learning and nurturing the whole child, we strive to create a warm, inclusive, and enriching environment where children can thrive. Join our team and be a part of shaping the futures of the next generation.

Our point of difference:

- We have a highly skilled and knowledgeable team of professionals with years of experience in providing and maintaining high quality early childhood education and care.
- We have a strong focus on training and mentoring for all team members across their individual roles.
- We foster a culture of inclusivity and diversity amongst our team and Early Learning Community.
- We value work/ life balance with flexible rosters to support working families.
- Operational for school terms

About you:
You are an experienced administration officer and bookkeeper in a highly dynamic environment where you can display your existing skills and knowledge.

You are warm and caring, take initiative and demonstrate enthusiasm for high quality service. You are a highly productive professional with good judgement and flexibility. You are welcoming, approachable, and respectful of children.

You have a high EQ (emotional intelligence), are customer focused and effectively communicate across all mediums with relevant parties. You are a problem solver, p

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