Personal Assistant

3 weeks ago

Melbourne, Australia AGL Energy Full time

As the needs of our customers change, so do we.

At AGL, we believe progress is powered by our people.

If you’re set on making real change for tomorrow, we have the scale, resources and ambition to get it started today.

Now’s an extraordinary time to work with us. We’re taking the lead on renewables and expanding our products to make them more sustainable, affordable and useful for all Australians.

That’s what we call progress. To achieve it, we’re bringing together people with unique stories, perspectives, backgrounds and talent - and we need yours too

About the Role

The Personal Assistant is a key role in supporting the GM Trading and GM Renewables in setting culture and executing the strategy of the teams.

This role is responsible for providing a range of support services including diary management, event organisation and communication drafting. The role is critical in supporting the smooth, reliable and efficient operation of the business units through the effective planning and organising of tasks, meetings and events.

What you’ll be doing:

- Manage diaries by reviewing and actioning meeting requests in a timely manner
- Work autonomously to deal promptly and comprehensively with all enquiries and correspondence, prioritising as necessary
- Create content supporting team activities e.g. Leadership Team meetings and Town Halls
- Assist the GMs in reviewing and approving expenses, invoices and other items within delegation levels
- Organise travel for GMs and review team travel requests to ensure compliance with Travel Policy
- Coordinate logistics of meetings and functions ranging from team meetings to conferences (both on and off-site location)
- Invoice processing within SAP
- Assist with official company events as required
- Enable an efficient workplace through collaboration with the Facilities and Employee Services teams
- Ensure that all Health, Safety and Environment Policies and standards are adhered to

About You

What you’ll bring to the table:

- Exceptional organisational skills and strong sense of initiative
- Extreme confidentiality
- Friendly and approachable
- Confident at liaising with people from all levels of the business
- Ability to work autonomously
- High degree of empathy
- Adaptable - happy to deal with changing priorities and ambiguity
- Intermediate MS office skills a minimum (MS Word, Excel, PowerPoint - essential)
- Experience in SAP Fiori & Concur highly regarded
- Comfortable with learning new programs, systems or ideas

Inclusion at AGL

AGL has a commitment to maintain a diverse workforce, and welcomes the opportunity for applicants to share their lived experiences. We also recognise that some applicants may not wish to disclose, and we respect their decision. To learn more about reasonable adjustments that can be offered throughout the recruitment process, please visit:
Job Family Group:
Administration - Support - Service

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