Office Assistant

2 weeks ago

Melbourne, Australia HDR Full time

**Office Assistant**
- (179273)

**About Us**

At HDR, we specialise in architecture, engineering, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists.

HDR supports an inclusive and diverse work environment and is an equal opportunity employer. We encourage Aboriginal and Torres Strait Islander Australians and people of culturally diverse backgrounds to apply.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That colouring outside the lines can illuminate fresh perspectives. And that small details yield important realisations. Above all, we believe that collaboration is the best way forward.

**The Role**

We are currently seeking a dynamic and proactive **Office Assistant** to provide exceptional support to our Melbourne team.

This role will support the smooth functioning of our office, and we’ll count on you to:

- Welcome visitors, both external and visiting employees from other offices, and provide support during their time in Melbourne.
- Manage internal and external communications including inboxes and phone lines.
- Manage deliveries into the office and check the mail.
- Maintain meeting rooms and other shared areas.
- Ensure kitchen area is clean and tidy, including restocking coffee/tea/milk and stacking/emptying dishwasher when required.
- Monitor stationery and kitchen supplies and order new stock.
- Order and coordinate catering for events and functions.
- Process expenses and credit card reconciliations.
- Provide 1:1 support to the Melbourne Leadership Team where required.
- Undertake Fire Warden, FirstAid or Safety Officer training as necessary to fulfill safety requirements.
- Assist with ad hoc administration tasks as required.

This role is being offered permanent position based full-time in our Melbourne Office.

Utilise your strong experience providing business/operational support in a corporate environment, along with your knowledge of the AEC industry to join our 100$ employee-owned company

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**Required Qualifications**
- High School diploma or equivalent
- Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
- Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
- Self-motivated, well-organized and detail-oriented
- Ability to handle confidential information
- Proficiency with MS Office including Word and Outlook
- An attitude and commitment to being an active participant of our employee-owned culture is a must

**What We Believe**
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

**Our Commitment**
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

**Primary Location**: Australia-VIC-Melbourne

**Industry**: Architecture

**Schedule**: Full-time

**Employee Status**: Regular

**BusinessClass**: Marketing and Admin

**Job Posting**: May 2, 2024

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