Executive Assistant
1 week ago
**Responsibilities**:
- Manage extensive calendars for executives across multiple time zones (mainly Asia and Australia).
- Serve as the primary point of contact for both internal and external stakeholders.
- Coordinate and prepare for meetings including logistics, document preparation, and communication with relevant parties.
- Uphold professionalism and strict confidentiality with all materials and communications.
- Organize team communications and events, both onsite and offsite.
- Arrange comprehensive travel plans including flights, accommodations, and local requirements.
- Oversee the distribution of internal communications and manage team distribution lists.
- Handle business expenses, personal invoices, and related financial administration.
- Update and maintain document templates and company agreements.
- Manage reservations, meals, and appointments as required.
- Address daily errands and ad hoc requests.
- Assist in organizing personal events and appearances for executives.
- Support in preparing documents, grants, and presentations.
**Requirements**:
- Fluent in English with excellent communication skills.
- A minimum of 3 years' experience as an Executive Assistant or Personal Assistant, preferably within a technology company in an international setting.
- Capable of thriving in a high-pressure environment.
- Exceptional attention to detail and time management skills.
- Proficiency in multitasking and availability outside of standard office hours.
- Familiarity with startup technologies such as Slack, Google Suite, Zoom, Wechat, Whatsapp, etc.
**QDX Technologies is an Equal Opportunity Employer.**
Pay: $60,000.00 - $84,000.00 per year
**Benefits**:
- Work from home
Schedule:
- Monday to Friday
- On call
- Weekend availability
Application Question(s):
- When would you be able to start?
Work Authorisation:
- Australia (required)
Work Location: In person
-
Program/event Coordinator... Executive Level
3 weeks ago
Carlton, Australia Recruitly Full timeLeading provider of Executive Education Programs for the government sector - Coordinate logistics, materials, venues etc for courses, seminars and webinars - Central Carlton location... flexibility to work partly from home **The Organisation** Our client is recognised globally as a leading provider of executive-level educational programs and events for...
-
Assistant Account Broker
2 months ago
Carlton, Australia Ensure Recruitment Full timeBased in Carlton, Melbourne, Victoria - Amazing learning and variation in the role - Customized Working arrangements and Passionate Leadership This is a unique and dynamic role created to assist with the growth and expansion of the overall business. Your role would be to assist the Account Managers and Account Executives on a floating or rotating...
-
Assistant Account Broker
1 week ago
Carlton, Australia Ensure Recruitment Full timeBased in Carlton, Melbourne, Victoria Amazing learning and variation in the role Customized Working arrangements and Passionate LeadershipThis is a unique and dynamic role created to assist with the growth and expansion of the overall business. Your role would be to assist the Account Managers and Account Executives on a floating or rotating basis.What you...
-
Assistant Manager
3 days ago
Carlton, Australia Spice Talent Group Full time$63,864.32 per year + super + bonuses - Every second full weekend off and no late nights! - Accredited training provided + real career growth opportunities As Assistant Manager of this specialist homewars retailer, you'll play a pivotal role in driving sales and delivering exceptional customer service. With competitive compensation, great benefits, and a...
-
Software Support Graduate
3 weeks ago
Carlton, Australia Coachwood IT & Executive Recruitment Full timeg over 3,000 customers in over 30 countries. With offices in the UK, Europe, Middle East, North America and Australia, they deliver powerful software solutions to wide range of museums across the world. Because of ongoing growth, the Melbourne office located in Carlton is seeking a highly skilled and motivated **Support Analyst**_**. **_You will join a team...
-
Accounts & Payroll Assistant
1 week ago
Carlton, Australia Curio Group Full time**About Curio Group** Curio Group, is a leading education services and advisory company, works with universities, vocational education providers, schools, and companies to drive change through learning. We lead the online learning transformation of many of our clients and partners through a focus on the creation and delivery of exceptional learning...
-
Analyst Programmer
4 weeks ago
Carlton, Australia Coachwood IT & Executive Recruitment Full timeOur client is proud to be the world’s largest vendor of museum management software, serving over 3,000 customers in over 30 countries. With offices in the UK, Europe, Middle East, North America and Australia, they deliver powerful software solutions to wide range of museums across the world. Reporting to the Product Manager, you will be a part of a...
-
Accounts & Payroll Assistant
1 week ago
Carlton, Australia Curio Group Full timeAbout Curio GroupCurio Group, is a leading education services and advisory company, works with universities, vocational education providers, schools, and companies to drive change through learning. We lead the online learning transformation of many of our clients and partners through a focus on the creation and delivery of exceptional learning experiences....
-
Course and Educational Programs Coordinator
3 weeks ago
Carlton, Australia Recruitly Full timeLeading provider of Executive-Level Education Programs - Coordinate the delivery of a range of courses, workshops, programs and events - Bright modern office in Carlton... work from home 2 days p/w **The Organisation** Our client is recognised globally as a leading provider of executive-level educational programs and events for senior level executives in...
-
Assistant Gardener
15 hours ago
Carlton North, Australia Serco Full timeAbout the OpportunityAs an Assistant or Qualified Gardener, you'll play a pivotal role in the maintenance and management of Melbourne's renowned parks and gardens. Working closely with the Horticultural Supervisor, you'll be responsible for executing general maintenance tasks with precision and professionalism. From ensuring contractual obligations are met...
-
Research Assistant
3 weeks ago
Carlton, Australia University of Melbourne Full time**Job no**: 0059173 **Location**:Carlton **Role type**:Full-time; Fixed-term for 12 months **Faculty**:Medicine, Dentistry and Health Sciences **Department/School**:Melbourne Dental School **Salary**:Level A - $80,258 - $108,906 p.a. plus 17% super - **Cutting-edge antimicrobial resistance research in collaboration with WHO and Industry experts.**: -...
-
Claims Executive
1 week ago
Carlton North, Victoria, Australia Ensure Recruitment Full timeNot your standard "Insurer" - Rare Vacancy to join this National player Bring You Passion For Personal Injury Claims Be recognised for your expertise and mentoring abilitiesWhat you will enjoy about this role If you are looking to move out of a high volume claims environment and use your personal injury claims experience, this will be ideal for you. Manage...
-
Development Projects and Engagement Coordinator
2 weeks ago
Carlton, Australia Museums Victoria Full time**Development Projects and Engagement Coordinator** **ABOUT MUSEUMS VICTORIA**: Museums Victoria is a diverse and exciting place to work. Across our venues - Melbourne Museum, Royal Exhibition Building, Bunjilaka Aboriginal Cultural Centre, Immigration Museum, Scienceworks, Melbourne Planetarium and IMAX cinemas - we present unique and exceptional...
-
EA to CFO
1 week ago
Carlton, Australia Dental Health Services Victoria Full timeExecutive Assistant - Full Time, ongoing position $86, % superYou will have access to Salary Packaging benefits, 5 weeks annual leave and an accrued day off per month.Make a difference for our community.It's the people who make the difference at Dental Health Services Victoria (DHSV).About Dental Health Services VictoriaDental Health Services Victoria (DHSV)...
-
Assistant/Qualified Gardener
1 month ago
Carlton North, Australia Serco Full timeAbout the OpportunityAs an Assistant or Qualified Gardener, you'll play a pivotal role in the maintenance and management of Melbourne's renowned parks and gardens. Working closely with the Horticultural Supervisor, you'll be responsible for executing general maintenance tasks with precision and professionalism. From ensuring contractual obligations are met...
-
Assistant/Qualified Gardener
1 week ago
Carlton North, Victoria, Australia Serco Full timeAbout the OpportunityAs an Assistant or Qualified Gardener, you'll play a pivotal role in the maintenance and management of Melbourne's renowned parks and gardens. Working closely with the Horticultural Supervisor, you'll be responsible for executing general maintenance tasks with precision and professionalism. From ensuring contractual obligations are met...
-
Service Coordinator
3 weeks ago
Carlton, Australia New Life Building Full timeAre you a detail-oriented problem-solver with a passion for exceptional client service? Do you thrive in a fast-paced construction environment and enjoy keeping projects on track? If so, we want you on our team! We're seeking a highly motivated Service Coordinator to join our team and report directly to the General Manager of Operations. You'll play a...
-
Junior Fire Technician
2 months ago
Carlton, Australia WINFIRE PTY LTD Full timeJob Summary As a Junior Fire Tech in Training, you will undergo comprehensive training and development to become a certified professional in fire safety. Role Description - Participate in hands-on training sessions to develop practical skills in fire protection systems. - Assist senior technicians in conducting inspections, testing, and maintenance of fire...
-
Procurement and Supply Chain Lead
4 weeks ago
Carlton, Australia Save the Children Australia Full timeRevolutionise the procurement function! Our Property and Procurement Team is responsible for the fleet, property, travel and procurement of our organisation and managing broad range of services. Contributing to our organisational capability and efficiency; you will actively seek opportunities to develop and streamline our procurement and supply chain...
-
Procurement and Supply Chain Lead
1 week ago
Carlton, Australia Save the Children Australia Full timeRevolutionise the procurement function Our Property and Procurement Team is responsible for the fleet, property, travel and procurement of our organisation and managing broad range of services. Contributing to our organisational capability and efficiency; you will actively seek opportunities to develop and streamline our procurement and supply chain function...