Project Officer

3 weeks ago

Melbourne City Centre, Australia Department of Education and Training Full time

Reporting to the Operations Manager of the School Cleaning Unit and as a member of the team, you will be part of a high-performing and supportive team providing high-quality information, advice and reporting activities; including presentations and briefings on the performance of cleaning services for all Victorian government schools to senior executives, the Minister for Education, school cleaning service providers and peak bodies.
As the Project Officer, this position requires a proactive self-starter with a good understanding of government processes and an ability to work in a complex, sensitive and fast-paced environment.

**Role responsibilities include, but are not limited to**:

- maintaining the integrity of the databases with excellent attention to detail in data entry.
- contributing to providing high-quality service delivery to ensure implementation of policy and processes related to the department's School Cleaning Reform.
- contributing to the development of communications collateral and supporting resources, including policy documents, fact sheets, standard operating procedures and FAQs for all Victorian Schools, cleaning service providers and the business unit.
- promote and maintain strong relationships with key internal and external stakeholders, including regional offices, schools and service providers, whilst coordinating and managing responses to stakeholder enquiries.
- respond to requests for information from the Minister's Office and Executive team of the Authority, including the development of reporting documentation, briefings, correspondence and parliamentary collateral.
- provide administrative support for the Unit, including scheduling meetings and preparing meeting agendas and minutes
- support the business unit in other ways as required, including managing the day-to-day implementation of the program of work.
- provide administration and support business unit.
- a valid Working with Children Check (WWCC).
- the ability to fulfill the requirements under the Victorian Public Health Direction.
- this position may be required to participate in shift, evening and/or weekend week as the unit operates 7 days per week.
- intermediate proficiency in excel is preferred.
- high-level written communication skills.
- demonstrated policy skills, analysing and critically evaluating information and the potential implications and risks of proposed policy options is preferred.
- sound conceptual and analytical skills, with demonstrated ability to synthesise information from various sources and events, including from outside own areas of responsibility.
- demonstrated willingness to be flexible and adaptable to changing priorities with the ability to meet deadlines while working under pressure.

Emergency Response Requirement
The department plays a major role in Victoria's emergency response activities and compliance actions. Employees can be directly employed for these roles or may be called upon to support these activities as required following approptiate training.
For more details regarding this position please see attached position description.
The Department of Education and Training (the Department) is committed to, so far as is reasonably practicable, providing and maintaining a working environment for its employees that is safe and without risks to health and that other persons are not exposed to health and safety risks arising from the Department's activities. The Department COVID-19 Vaccination Policy (Policy) requires its employees to be fully vaccinated against coronavirus (COVID-19).
The Department's Policy outlines the requirements for all employees, prospective employees who (or may need to) work outside of their ordinary place of residence and attend a workplace of the Department or workplace of another Employer on behalf of the Department and its portfolio agencies. Subject to exceptions, only employees, and prospective employees with up-to-date vaccination status (see definitions section of the policy) against COVID-19 and who provide evidence of their Vaccination Status are permitted to work for the department outside their ordinary place of residence.
For this role, you are required to submit proof of full vaccination as part of the recruitment process and prior to commencement employment. Please refer to the above link for more information. This role requires onsite attendance at one or more Department work locations.
Applications close [18 January 2023]

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